Team:Family/plan

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This page is part of the Team:Family of MCH2022. Feel free to look around.

MCH2022 is a "DIY" hacker event, organized by volunteers and everyone who visits. If you want to help and make the FamilyZone awesome, please join the team or organize a project. If you want to help at the event, please participate as an angel.

Day -3 (Monday)

Day -2 (Tuesday)

(Final on-line meeting)

Goal: Prepare the terrain for the event

Tasks:

  • Task: accept delivery of the sand pit (07:00 - 07:30)
  • Task: On-line meeting (20:00 - 21:30)

Day -1 (Wednesday)

Goal: Have all the infrastructure ready for the event

  • Task: daily meeting at ? before the workshop tent
  • Task: ensure proper location on the field of villages
  • Task: ensure workshop tent and play tent are ready for build-up

Day 0 (Thursday)

      • WARNING: FYSICAL TODO LIST NOW IN THE WORKSHOP TENT! ***

Goal: Have everything ready for the event

  • [1] Task: 07:15: accept delivery of ball pit (User:haakjes)
  • [1] Task: 10:15: daily meeting before the workshop tent (everyone)
  • [1] Task: 16:00 - 18:00: run intro-meeting for family minion and family runner angels (User:Sim, User:Pikachu)
  • [1] Task: make physical planning board
  • [1] Task: fix power in workshop tent and play tent: power to the tent, connect exit lights, have power drops at logical places
  • [1] Task: fix physical network connectivity in workshop tent
  • [1] Task: fix wifi coverage in workshop tent
  • [1] Task: setup tables and chairs in play tent (4 tables play, 4 tables child care,
  • [1] Task: setup tables and chairs in workshop tent, goal is to be able to have workshops
  • [1] Task: fence off 50% of the play tent for child care
  • [1] Task: fence off outdoor area for child care
  • [1] Task: IKEA run
  • [1] Task: Talk to Team:Safety
  • [2] Task: setup crafting station in play tent
  • [2] Task: install ball pit
  • [2] Task: install 2x bouncy castle
  • [2] Task: move lego blocks inside play tent
  • [2] Task: get signed up at angel.mch2022.org, request family runner (16+) or family minion (16-), get outfitted at angel tent (register there), get verified for family runner / minion by sim (everyone)
  • [2] Task: get porto’s
  • [2] Task: setup DECT
  • [2] Task: desk phones in workshop and play tent
  • [2] Task: prepare fencing of inflatable fun-land area
  • [2] Task: put up banners
  • [3] Task: Local shopping area run
  • [3] Task: make schedule for workshop tent
  • [3] Task: distribute child-phone-number-wristbands to infodesk and entrence, both with a note stating that parents can use a few of these and write their phone number on them and attach them to their kids, bonus: add a joke in the note
  • [4] Task: publish schedule to official program

Day 1 (Friday)

Goal: Have epic event

  • Task: Welcome child care people (User:haakjes)
  • Task: 10:15: daily meeting before the workshop tent
  • Task: setup inflatable fun-land
  • Task: organise a get-to-know-each-other-event in the evening
  • Task: Setup hammock area
  • Task: 09:00 - 11:00: run intro-meeting for family minion and family runner angels

Day 2 (Saturday)

Goal: Have epic event

  • Task: daily meeting at ? before the workshop tent

Day 3 (Sunday)

Goal: Have epic event

  • Task: daily meeting at ? before the workshop tent

Day 4 (Monday)

Goal: Have epic event

  • Task: daily meeting at ? before the workshop tent

Day 5 (Tuesday)

Goal: Have epic event

  • Task: daily meeting at ? before the workshop tent
  • Task: make plan and start taking down things towards the end of the day

Day 6 (Wednesday)

Goal: everything gone

  • Task: daily meeting at ? before the workshop tent

Old Plan (Legacy)

These tasks have been imported from the SHA2017 event, and updated with information available at this point. We'll still need to prune this list and add to it.

Topic What Status Who Notes
Location Move CTF tent to different place Done Haakjes CTF tent will be moved, we monitor to verify
Location Signs signifying this is the family zone
Location Arrange drinking water and lemonade
Location Get low-noise area for campers In progress aloft Should be done, wait for team:terrein to update the wiki so we can reference it
Safety Contact Team:Entrance and Team:Infodesk to distribute child bracelets
Safety Make area safe for kids In progress
Safety First Aid kit suited for babies, kids and parents
Safety Communicate with Team:Safety regarding Missing Child Scenario In progress Make a plan, and actually test-run it
Team Create a build-up plan
Team Arrange angel shift in the morning to clean up Family Zone
Team Create angel shifts Create a clear description of tasks for the angels and a clear point-of-contact for questions. Ideally, a team-member will talk to the angels at the beginning of their shift. This would also ease the distribution of meal-vouchers.
Team Create kid-specific angel shifts Kids-angel shifts are not a substitute for parental supervision, and should not be occupational therapy. They do greatly help kids get into the spirit of the camp. Last event, Team:Deco in particular had suitable tasks , such as painting flags and signs, hanging flags from bushes, etc.
Projects Link to finance procedures In progress
Projects Get 2 parking tickets for child-care In progress
Projects Get content in main program schedule In progress
Location Get use Torvalds fields (no other villages here) Done Turns out, Turing field is even better, so Turing field it is.
Location 2 Big tents with tables, chairs for indoor playing, eating Done
Location Arrange projection and audio In progress [User:fhp]
Location Communicate with PL/Bar regarding the stage-music-plans Cancelled Because of the new location, this is no longer an issue
Location Ask for the camper spaces closest to the family zone for kids/family DONE
Location Plenty of toilets and showers close by DONE
Location Power everywhere Done Turing field is one of the main fields and will get normal power
Location Networking (cabled) everywhere Done Turing field is one of the main fields and will get normal network
Location Networking (wifi) everywhere Done Turing field is one of the main fields and will get normal wifi
Location DECT everywhere Done Turing field is one of the main fields and will get DECT
Location Plenty of garbage bins close by DONE
Location Shared refrigerator Done User:Sim Added to Boels order (via Manduca)
Safety Check for additional fencing requirements towards water DONE
Communication Ask parents to have a recent picture of their kid standby in case of missing kid scenario DONE To be added to the "Family Zone Rules"
Communication Quiet during the night (21:00 - 07:00) at the (sleeping) field (back of Turing) DONE To be added to the "Family Zone Rules"
Communication Text for booklet DONE
Communication Contact Team:Sysadmin for a mailinglist Done User:fhp family@lists.mch2021.org
Communication Set up mail for team ticket Done We would like to be able to directly reach all visitors with children.
Communication Blog posting about family zone Done [User:Haakjes]
Communication Add commitments section to wiki DONE
Communication Twitter account for communication Done User:Haakjes @MCH2022Family Contact User:Haakjes for access
Team Communicate with PL/Heaven about Orga bands for spouses/children DONE [User:Pikachu] Agree (and clearly communicate) in advance about the orga bands for spouses of team members, mainly because of meals in heaven. Having meals available greatly increases the participation of both parents in orga, FV and angel system. Confusion and discussion about this during the event is unpleasant and unnecessary. In advance confirm with heaven that if both parents have orga bands, kids of course can eat as well. Overzealous angels checking bands at mealtimes needed some reminding of this.
Content Wiki setup similar to the CCC Camp Kids Zone wiki page that invites community to enter their own projects/events Done
Child Care Investigate professional child care Done User:fhp Requested a quote