Team:Family/plan

This page is part of the Team:Family of MCH2022. Feel free to look around.

MCH2022 is a "DIY" hacker event, organized by volunteers and everyone who visits. If you want to help and make the FamilyZone awesome, please join the team or organize a project. If you want to help at the event, please participate as an angel.

• Team:Family
• Cluster:FamilyZone
• Village:FamilyZone
• Workshop Tent
• Play Tent
• Next meeting

Day -2 (Tuesday)

(Final on-line meeting)

Goal: Prepare the terrain for the event

Tasks:

• Task: accept delivery of the sand pit (07:00 - 07:30)
• Task: On-line meeting (20:00 - 21:30)

Day -1 (Wednesday)

Goal: Have all the infrastructure ready for the event

• Task: daily meeting at ? before the workshop tent
• Task: ensure proper location on the field of villages
• Task: ensure workshop tent and play tent are ready for build-up

Day 0 (Thursday)

• • • WARNING: FYSICAL TODO LIST NOW IN THE WORKSHOP TENT! ***

Goal: Have everything ready for the event

• [1] Task: 07:15: accept delivery of ball pit (User:haakjes)
• [1] Task: 10:15: daily meeting before the workshop tent (everyone)
• [1] Task: 16:00 - 18:00: run intro-meeting for family minion and family runner angels (User:Sim, User:Pikachu)
• [1] Task: make physical planning board
• [1] Task: fix power in workshop tent and play tent: power to the tent, connect exit lights, have power drops at logical places
• [1] Task: fix physical network connectivity in workshop tent
• [1] Task: fix wifi coverage in workshop tent
• [1] Task: setup tables and chairs in play tent (4 tables play, 4 tables child care,
• [1] Task: setup tables and chairs in workshop tent, goal is to be able to have workshops
• [1] Task: fence off 50% of the play tent for child care
• [1] Task: fence off outdoor area for child care
• [1] Task: IKEA run
• [1] Task: Talk to Team:Safety
• [2] Task: setup crafting station in play tent
• [2] Task: install ball pit
• [2] Task: install 2x bouncy castle
• [2] Task: move lego blocks inside play tent
• [2] Task: get signed up at angel.mch2022.org, request family runner (16+) or family minion (16-), get outfitted at angel tent (register there), get verified for family runner / minion by sim (everyone)
• [2] Task: get porto’s
• [2] Task: setup DECT
• [2] Task: desk phones in workshop and play tent
• [2] Task: prepare fencing of inflatable fun-land area
• [2] Task: put up banners
• [3] Task: Local shopping area run
• [3] Task: make schedule for workshop tent
• [3] Task: distribute child-phone-number-wristbands to infodesk and entrence, both with a note stating that parents can use a few of these and write their phone number on them and attach them to their kids, bonus: add a joke in the note
• [4] Task: publish schedule to official program

Day 1 (Friday)

Goal: Have epic event

• Task: Welcome child care people (User:haakjes)
• Task: 10:15: daily meeting before the workshop tent
• Task: setup inflatable fun-land
• Task: organise a get-to-know-each-other-event in the evening
• Task: Setup hammock area
• Task: 09:00 - 11:00: run intro-meeting for family minion and family runner angels

Day 2 (Saturday)

Goal: Have epic event

• Task: daily meeting at ? before the workshop tent

Day 3 (Sunday)

Goal: Have epic event

• Task: daily meeting at ? before the workshop tent

Day 4 (Monday)

Goal: Have epic event

• Task: daily meeting at ? before the workshop tent

Day 5 (Tuesday)

Goal: Have epic event

• Task: daily meeting at ? before the workshop tent
• Task: make plan and start taking down things towards the end of the day

Day 6 (Wednesday)

Goal: everything gone

• Task: daily meeting at ? before the workshop tent

Old Plan (Legacy)

These tasks have been imported from the SHA2017 event, and updated with information available at this point. We'll still need to prune this list and add to it.

Topic	What	Status	Who	Notes
Location	Move CTF tent to different place	Done	Haakjes	CTF tent will be moved, we monitor to verify
Location	Signs signifying this is the family zone
Location	Arrange drinking water and lemonade
Location	Get low-noise area for campers	In progress	aloft	Should be done, wait for team:terrein to update the wiki so we can reference it
Safety	Contact Team:Entrance and Team:Infodesk to distribute child bracelets
Safety	Make area safe for kids	In progress
Safety	First Aid kit suited for babies, kids and parents
Safety	Communicate with Team:Safety regarding Missing Child Scenario	In progress		Make a plan, and actually test-run it
Team	Create a build-up plan
Team	Arrange angel shift in the morning to clean up Family Zone
Team	Create angel shifts			Create a clear description of tasks for the angels and a clear point-of-contact for questions. Ideally, a team-member will talk to the angels at the beginning of their shift. This would also ease the distribution of meal-vouchers.
Team	Create kid-specific angel shifts			Kids-angel shifts are not a substitute for parental supervision, and should not be occupational therapy. They do greatly help kids get into the spirit of the camp. Last event, Team:Deco in particular had suitable tasks , such as painting flags and signs, hanging flags from bushes, etc.
Projects	Link to finance procedures	In progress
Projects	Get 2 parking tickets for child-care	In progress
Projects	Get content in main program schedule	In progress
Location	Get use Torvalds fields (no other villages here)	Done		Turns out, Turing field is even better, so Turing field it is.
Location	2 Big tents with tables, chairs for indoor playing, eating	Done
Location	Arrange projection and audio	In progress	[User:fhp]
Location	Communicate with PL/Bar regarding the stage-music-plans	Cancelled		Because of the new location, this is no longer an issue
Location	Ask for the camper spaces closest to the family zone for kids/family	DONE
Location	Plenty of toilets and showers close by	DONE
Location	Power everywhere	Done		Turing field is one of the main fields and will get normal power
Location	Networking (cabled) everywhere	Done		Turing field is one of the main fields and will get normal network
Location	Networking (wifi) everywhere	Done		Turing field is one of the main fields and will get normal wifi
Location	DECT everywhere	Done		Turing field is one of the main fields and will get DECT
Location	Plenty of garbage bins close by	DONE
Location	Shared refrigerator	Done	User:Sim	Added to Boels order (via Manduca)
Safety	Check for additional fencing requirements towards water	DONE
Communication	Ask parents to have a recent picture of their kid standby in case of missing kid scenario	DONE		To be added to the "Family Zone Rules"
Communication	Quiet during the night (21:00 - 07:00) at the (sleeping) field (back of Turing)	DONE		To be added to the "Family Zone Rules"
Communication	Text for booklet	DONE
Communication	Contact Team:Sysadmin for a mailinglist	Done	User:fhp	family@lists.mch2021.org
Communication	Set up mail for team ticket	Done		We would like to be able to directly reach all visitors with children.
Communication	Blog posting about family zone	Done	[User:Haakjes]
Communication	Add commitments section to wiki	DONE
Communication	Twitter account for communication	Done	User:Haakjes	@MCH2022Family Contact User:Haakjes for access
Team	Communicate with PL/Heaven about Orga bands for spouses/children	DONE	[User:Pikachu]	Agree (and clearly communicate) in advance about the orga bands for spouses of team members, mainly because of meals in heaven. Having meals available greatly increases the participation of both parents in orga, FV and angel system. Confusion and discussion about this during the event is unpleasant and unnecessary. In advance confirm with heaven that if both parents have orga bands, kids of course can eat as well. Overzealous angels checking bands at mealtimes needed some reminding of this.
Content	Wiki setup similar to the CCC Camp Kids Zone wiki page that invites community to enter their own projects/events	Done
Child Care	Investigate professional child care	Done	User:fhp	Requested a quote