Productiehuis
Technical production of the live stages
1st line contacts:	Bix, Mack, PsychiC
Is an exclusive team:	No
Contact e-mail:	productiehuis@lists.MCH2021.org
Responsible for:	Role:Productiehuis
IRC:	#productiehuis
Contact at projectleiding:	Stitch
Backup Contact at projectleiding:	Coco

Team Members

Productiehuis

Introduction

Productiehuis runs the equipment in/on the stages in the main tents during the daily programmed content (whatever it is). We run the lighting, the projectors, the audio and the video equipment.

Mailinglist

See https://lists.mch2022.org/mailman/listinfo/productiehuis

Meetings

Almost every weeks on Monday at 20:30 in #productiehuis on mumble, see mailinglist or IRC for details.

Volunteering

Before the event

Before the event we define the technical requirements, send them to a number of suppliers and from that choose the supplier. The video equipment (camera, streaming) supplier has already been chosen.

During the event

During the event we need a lot of volunteers, in particular camera operators, audio mixers and video mixers. We also need a few other types of volunteers, see below. Since all of these types of volunteers are heavily dependent on some form of knowledge of the hardware you will be operating, you can only be allowed to sign up for a shift after a short introduction/training. If you've helped before on events like these this training can be really short but if you are a novice we will show you how to operate the equipment and the standards we have set for ourselves. This will usually be a 1 hour presentation followed by as much hands-on training as time allows. Usually this will be on the day before the program starts, but we also will be able to show you want to do during more personal sessions.

All volunteer types are a locked group for which volunteers can sign up, but are entered into the pool upon approval from our team. Only then can volunteers sign up for a shift. The assumption on the current numbers is that we will have on average 12 45-60 minutes talks per day on a stage. If this estimate is low, the number of volunteers (that are a multiple of 12) will increase accordingly. Note that shifts for these volunteers are preferably staggered such that volunteers can't sign up for subsequent shifts and get really tired.

Below are the volunteers needed to run one of the main stages for one day (based on the experience of SHA2017, 34c3 and 35c3, and cccamp19)

Category	Description	Eligibility	Time required	Recruiting	Numbers required/time period/stage	Numbers required per day
Stage responsible	Responsible for building up/tearing down the (mainly) video equipment on stage but also monitor other equipment in our area of responsibility during buildup/teardown. During the event the second level technical support for AV Technician	Volunteers with experience on AV equipment in general and a lot of C3VOC in particular	Full time during buildup/teardown, during event only when asked to fix a problem, stay reachable, attend meeting	team internal	1/day	1/day
AV Technician	Responsible for the hour to hour running of the stage during the event. Coordinates the running of the stage with the herald. Makes sure the presenter(s) are miked up and laptop(s) connect to the projection system and when necessary to the audio equipment.	Volunteers with experience on AV equipment in general and some C3VOC	1 shift per day, attend meeting	team internal	2/day	2/day
Audio mixer	Making sure the audio mixed correctly and is according to our specifications, for the tent and the stream.	A little experience with audio equipment preferred	A shift	volunteering	1/presentation	12/day
Video mixer	Start the stream at the beginning of the presentation, choosing camera to be used in mix, coordinating with camera volunteers, compositing the camera(s), slides and/or other sources to an image according to our standards, stop the stream at the appropriate time	Everyone after a little training	A shift, perhaps an optional meeting if/when we choose to do that	volunteering	1/presentation	12/day
Camera operator	Operate a video camera and make sure the image is composed to our standards (image composition, sharpness, etc)	Everyone after a little training, camera operating experience appreciated	A shift	volunteering	2/presentation	24/day
Signal angel	Read the relevant chat boards/social media, collect and prioritise relevant questions from the internet audience and upon request from the herald pose the question for the tent audience and the Internet via the stream	Everyone after a little training	A shift, perhaps an optional meeting if/when we choose to do that	volunteering	1/presentation	12/day

The following volunteers are needed for the whole event each day.

Category	Description	Eligibility	Time required	Recruiting	Numbers required/time period/stage	Numbers required per day
Video editors	Edit the recordings for each presentation	Everyone after a little training (bring your own laptop?)	A full day, but not stressful and after each end of talks 10 minutes, then nothing for the rest of the hour. A lot of freedom.	team internal (maybe)	2/day	2/day

Totals

This means that with 12 presentations per day per stage tent we have *51 shifts per day per tent*. For 3 stage tents and the other volunteers this means 159 shifts per day!

Nice to haves

Category	Description	Numbers required/time period/stage	Numbers required per day
Stream observers	Compare a live stream to our standards and report on them. When something needs immediate attention report this immediately to the team	volunteering	1/presentation	12/day

AV equipment and tents

Tent	Description
Abacus	Main stage
Battery	Main stage
Clairvoyance	Main stage
DNA	Workshops
Envelope	Workshops
Gear	Workshops
Bar	AV for 4 bars
Badge	Slightly luxurious (compared to workshops)
Family Village	Workshop-like

Team:Productiehuis

Contents