Role / Team
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Description
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Team:Ticket_&_Entrance
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Team:Finance
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- Needs team members and a team lead.
Are you interested? Contact the IFCAT treasurer at henry@ifcat.org
Please note: do not hesitate if this interests you. We have people ready to help you get started.
Team lead Vacancy
Before the event
Time needed: 4-8 hrs a week The amount of time spent on these responsibilities will be few hours a week at first, and will increase closer to the event.
- Establish an overall budget (this is already done!)
- Instruct teams on how to file budget requests
- Triage budget requests from teams
- Give advise regarding financial decisions
- Write procedures and policies, with example forms, for team expenses
- Reimburse volunteer expenses
During the event
- Manage the flow of virtual and real money at the event
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Team:Terrain
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- Contact us now: terrain@lists.mch2021.org
- 2 people for buildup coordination: managing supplier sequence and etc
- 1 person for teardown coordination: making sure everything is moved off the field in the correct order
- Plans / inspiration from previous events is available, but you can make something yourself if you want to.
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Team:Shuttle, 3 people needed (including team leader)
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Plan and coordinate angels and yourself for shuttle runs from and to Nijkerk/Zeewolde and get luggage from and to the parking lot.
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- Provide a shuttle service between the train station and event venue for visitors who travel by train.
- Schedule driving shifts
- Drive according to a schedule during busy hours
- Publish the shuttle schedule on the wiki
- Drive on-demand when it’s quieter; be reachable by phone for receiving requests
- Post phone numbers in relevant places
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- Transport visitors luggage (note that not everybody wants to use this service)
- Establish pick-up points at parking and wherever the train shuttle drops people off.
- Establish drop-off points that are shielded from rain, where people can have their luggage delivered.
- Deliver things at the correct drop-off point.
- At the end of the event, reverse operations: drop-off points become pick-up points and vice versa
- Make the pick-up and drop-off points visible, and shield them from rain.
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Team:Villages
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- Help villages (self-organized sub-events and/or people camping together) establish their presence
- Write instructions for villages on how and where to send special requests (e.g. Power, NOC, On-Site), and how to integrate their village with the main event
- Coordinate/plan which village goes where
- Seek out villages with incomplete or vague wiki pages and encourage them to add more concrete information
- Check whether villages adhere to imposed restrictions
- Publish village locations on the map once this stabilizes
- Preempt possible nuisance issues (e.g. loud music) and communicate and design accordingly
- Be infodesk-like, but for village-specific needs.
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Team:Accessibility
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- In total 3 team member vacancies, including team lead
- checkout Team:Accessibility
- you will analyze possible needs for accessibility
- you will get in touch with the specific teams to guarantee and improve accessibility
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Team:Horeca
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- Two people needed!
- Search for event food trucks (maybe contact also with the previous ones)
- Contact and ask for offers
- Together with map/terrain, plan their locations
- Together with finance/treasury make sure everything is up and running
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Team:Info
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- teamlead needed! To organise meetings, manage the to-do list, instruct volunteers on the field
- Booklet creator, for creating the print booklet with essential information to be handed out to all visitors
- 2 'Team Info members' to gather questions and answers, both before the event and during the event (as support for the infodesk angels)
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Team:Huisstijl
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- designer for t-shirts, stickers, look of booklet and more!
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Team:Sanitation, 1 person
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- Rent cleaning company and coordinate cleaning of on-site facilities (toilets, showers)
- Involvement: get to know the scope of the event (talk with terrain), request a few offers from cleaning companies, make sure they turn up and do their thing responsibly
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Team:Moebelhaus, 2 persons
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- Provide tents, chairs, and tables for villages.
- Set prices and arrange pre-sales via the ticket shop
- Have a physical place where people can pick up and return the goods they have ordered
- Supervise that people only take what they paid for.
- Ask On-Site to deliver large orders directly to villages
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Team:Waste, 3 people, 14 angels
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- Rent waste disposal facilities at a vendor, blueprint available if needed
- Request and roster angels for shifts
- Provide garbage disposal facilities (bins) for crew and visitors
- Minimize the amount of inconvenience caused by trash
- Have garbage collected for compacting and moving off site by vendor trucks
- Provide instructions on how to deal with (specific kinds of) garbage
- Provide garbage bags for visitors (through entrance and info-desk)
- Handle communication with garbage disposal company
- Collect bottles from all around the campsite
- Sort bottles in crates
- Dispose of alien bottles (not sold at bar) properly
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Team:Parking
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- Determine the layout for the visitor and crew parking lots
- Validate parking tickets
- Micro-manage people who are parking their cars, to optimize usage of the available space
- Provide optimized arrival and departure flows
- Ensure the parking does not turn into a muddpool
- Provide temporary parking space (“K+R”) for people who are dropped off by friends, family, or taxi.
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Team:Warehouse, 2 people needed, several angels
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- Design and host an on-site storage facility with shelves for smaller goods, with doors that can be locked, and a climate that doesn’t get too humid.
- Host LHQ (Logistics Headquarters) for the several logistics teams
- Determine, together with teams, which things they will arrange themselves and which things can be in the centralized bulk buying.
- Buy tools and disposables before the buildup starts
- Track the inventory
- Restock when needed
- Have a desk where the crew can borrow stuff
- Go after things that aren’t returned
- Validate and register crew driving licenses, hand out wristbands for validated drivers
- Provide a parcel pick-up point for villages
- Coordinate closely with build-up and tear-down for needed things and their availability (e.g. timing)
- Determine golf kart and bicycle requirements
- Rent golf carts and bicycles from suppliers
- Distribute dedicated golf carts and bicycles to teams
- Manage golf carts and bicycles: repair or let supplier replace/repair
- Collect golf carts and bicycles for returning to supplier
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- We need at least 2 additional people with a drivers licence and car for supply runs and such.
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Team:Tickets and entrance, 1 people needed, several angels
- teamlead / on field ticket-angel manager
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Team:Badge, 5 people
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- Sponsor communications: reach out to the sponsors we need to badge the badge a reality
- Hardware sourcing: help us ping our production partner to find the right parts for the badge
- PCB art: design the bestest look and feel for the badge!
- Delivery manager: guide the production of the badges, the bags to put them in, the sweatshops to package them, and ensure we have something cool to give to our visitors
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Team:Security, 1 sub-teamlead Fire
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- Guard the safety and security of everyone at the event
- Instruct people on potential safety issues
- De-escalate conflicts
- Surveil the site actively
- Be part of the health and safety infra of the event
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- Setup and take care of the Firesafety at MCH2022
- Work on the firesafety section of the permit application
- Setup firesafety rules to avoid fires at MCH2022
- Setup volunteer Firesafety training
- Organize the onsite Fire safety shifts
Contact us at maurits.dusoswa@kpnmail.nl or jeroen@ifcat.org
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Team:Security, 1 sub-teamlead EHBO
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- Guard the safety and security of everyone at the event
- Instruct people on potential safety issues
- De-escalate conflicts
- Surveil the site actively
- Be part of the health and safety infra of the event
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- Setup and take care of the EHBO at MCH2022
- Work on the EHBO section of the permit application
- Setup personal safety rules to avoid personal injuries at MCH2022
- Setup volunteer EHBO training
- Organize the onsite EHBO shifts
Contact us at maurits.dusoswa@kpnmail.nl or jeroen@ifcat.org
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Team:Clothing production, 2 Creative people
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- Design and order clothing items
- Organize the prodiction
- Maintain the relation with the producers
- Organize the distribution
Contact us at jeroen@ifcat.org
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Team:ROC, 1 admin human
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We really could use a human to help with gathering the info from the teams about how many radios are needed, and with which teams they communicate (to make a good estimate on channels)
Contact us at ifcat@uberia.nl
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Team:Press
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- We can always use some (2-3) enthusiastic people to handle press communications
- Ensure the press is aware of the rules we have on the campsite
- Collect press teams at the gate and accompany them on-site.
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Team:Badge, web developer(s)
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- The Hatchery is in need of a make-over.
- Hatchery needs support for standalone firmware apps (next to already supported µPython apps).
- The badge will get WebUSB support, and how cool would it be if you could have a live IDE for both the ESP and FPGA in your browser?
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Team:Badge, firmware developers
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We need people to build:
- Main firmware (in C) for the ESP32, including GUI.
- Better firmware for the RP2040, which acts as the USB interface and an I/O-expander on the badge.
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Team:Badge, app developers
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For useful or cool little apps to ship with the badge, like:
- Interactive talk schedule
- Apps that make use of the sensors on the badge (air quality, temp, humidity, and a magic location sensor)
- Apps that make use of the ICE40 FPGA on the badge
- Something to interact with connected decoration on the terrain
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Team:NOC
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- Coordinator for NOC helpdesk
- Coordinator for on-site datacenters
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