Difference between revisions of "Team:Off-site transportation"

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| late teardown
| late teardown
| Bitlair, Amersfoort
| Bitlair, Amersfoort
| Polyfloyd's home near Amersfoort
| <s>Polyfloyd's home near Amersfoort</s>
| [[User:Polyfloyd]]
| [[User:Polyfloyd]]
| [[User:Polyfloyd]]
| [[User:Polyfloyd]]

Revision as of 17:31, 26 July 2022

Off-site transportation
If necessary available to transport equipment to campsite.

If necessary, since at the last event transports like these were just handled by villages themselves. If there is no need for this service this team will not be activated, however if there is a need for this, one or more small trucks will be rented and can be used to transport needed equipment and materials to and from the campsite when the buildup starts and possibly from the campsite during teardown.

1st line contacts: MartinK
Is an exclusive team: No
Contact e-mail:
Responsible for: Role:Off-site
Contact at projectleiding: Stitch
Backup Contact at projectleiding:

Team Members


To reduce the total amount of kilometers to be driven and the amount of vehicles rented by the organization. This team provides off-site transport to and from the event for other orga teams. We have 'kavbusjes with lifting platform' so pallets and carts can be transported.

Volunteer drivers and copilots needed

Want to go on a roadtrip through the Netherlands before or after the event and help make it happen without missing any of the main action? Are you an experienced, reasonable and defensive driver that can safely drive a loaded truck with a car license? Or a motivated copilot to handle navigation and communication while on the road? Or a team of both? We'd love to have you!

If you want to help out please contact User:Stitch or anybody else from this team. We need your help before and after the event. You don't have to be there during the whole buildup or teardown, you can do just one but also multiple tours, depending on when you have time.

Requesting transport

  • If your payload is small enough to be transported in a private car that is driving anyway and has space, prefer this option.
  • Driving around in a truck is expensive. If you need something transported from far away (e.g. outside the Netherlands), a private courier (shipping) is more economical.
  • Every pickup location costs additional time and our volunteers' time is precious. Try batching your payload with other teams if possible (e.g. at a Hackerspace). If your item is not too big and <30kg, consider just mailing it at a nearby post office.
  • We operate efficiently by batching requests. Please be as flexible as possible with regards to pickup and drop-off dates and times.
  • To make pickup and return efficient, please have a person waiting for our drivers. We will call them some time before to make sure they didn't forget about us. Alternatively, have detailed pickup instructions and give us keys before the event.

  • Requestee
  • Team:
  • Contact: Name, e-mail, phone, irc, all the things. If anything's good or wrong, you'll know :)
  • Stuff: What you need transported
  • Fragile: True/false
  • Estimated size: (length*width*height) Please try to fit stuff on wrapped pallets, having nothing stick out on the sides, height up to 2.20m
  • Pallets: Amount of pallets
  • Pickup date range: DD-MM-YYYY HH:mm (if TBD, guess)
  • Return date range: DD-MM-YYYY HH:mm (^^)
  • Pickup location: City, street, number
  • Return location: City, street, number
  • Pickup/return instruction Point of contact with phone number we can call half an hour before rendezvous. Handling, pickup/return instructions


Expecting: deco, badges, noc equipment, warehouse, safety, productiehuis, family village, merch and more.

Requestee Team What Size N Pallets Pickup Date Range Return Date Range Pickup Location Return Location Contact of Requester Contact on Site (possibly private) Instructions
Stitch (06 1342 5622) Projectleiding All printed MCH materials + Prints for deco team + Silent Lounge + hygienic products (no fluids) 8 rolcontainers (roll carts):: 8x 80x70x200 cm roughly, one container has rolls of carpets that are about 2,50m tall in the cart. 8 rolcontainers (roll carts): 8x 80x70x200 cm roughly 14-18th of july Half of it is returned Oberon 33, 5221LT,'s-Hertogenbosch (=Den Bosch) Hack42, Cruquiusweg 3, 6827 BL Arnhem User:Stitch User:Stitch Let me know when you drive...
User:Moem Deco The gate + wood for signs, various lighting, 3 lecterns, 1 large water tank 10 rolling carts 1 pallet (water tank) 15th is fine About half is returned, we don't care when Wijchen (Nieuweweg 197f) Wijchen (Nieuweweg 197f) User:Moem Phone +31 6 20889877 User:Moem Phone +31 6 20889877 Let me know when and I'll be there
User:Netsmurf Party/Horeca Tosters/fryers/washing machine/dryer/etc ? 3 or 4 14-18 July 28-29 July Akersloot Akersloot User:Netsmurf User:Netsmurf Keys are needed to access location
User:Netsmurf Merchandizing Collect Merchandize from Supplier ? 3 or 4 19-20 July Not needed Diemen User:Netsmurf User:Netsmurf Appointment with suplier needs to be made
User:Netsmurf Early Kartent Run Collect a few Kartents from Supplier ? 1 but large 14 July Not needed Amsterdam User:Netsmurf User:Netsmurf Appointment with suplier needs to be made
User:Polyfloyd Deco Light fixtures, needed by other teams so they do not trip 8 boxes of 122x20x35cm and power cords 1-ish <=15 July late teardown Bitlair, Amersfoort Preferrably none, give away User:Polyfloyd User:Polyfloyd Any Bitlair participant can provide access
User:Polyfloyd Deco Light fixtures, the large ones 7 units of ~160x20x15cm _ early build up late teardown Bitlair, Amersfoort Preferrably none, give away User:Polyfloyd User:Polyfloyd Any Bitlair participant can provide access
User:Polyfloyd Deco Crystal Obelisk decoration 16 units of 140x32x32cm and a box of pedestals 1-ish, the units can be stacked but nothing else can be stacked on top Day -4 to Day -1 late teardown Bitlair, Amersfoort Polyfloyd's home near Amersfoort User:Polyfloyd User:Polyfloyd Any Bitlair participant can provide access to pickup location
User:F0x Warehouse CC containers Large Not palletizable 15 july
time tbd; see last column
28-29 july Zeewolde Zeewolde User:F0x User:Peetz0r Truck preferably leaves the moment the LHQ portacabins arrive; the time at which this happens will probably not be known in advance
User:F0x (Warehouse), User:Sebastius (Volunteers), User:benadski (Power/Lighting) Warehouse, Volunteers, Finance, Infodesk, Moebelhaus, PL, ROC, Safety, Speakerdesk, Terrain, Waste, Family, Badge, Lighting, Power Everything 1 shitload (really A LOT; empty van (or almost empty) recommended) not on pallets 15 july
29 july RevSpace, Leidschendam RevSpace, Leidschendam User:F0x User:Peetz0r Any RevSpace participant can provide access to pickup location.
During buildup, the offsite truck preferably leaves for RevSpace right after dropping off the CC containers
User:AK47 NOC NOC equipment/cabling/etc Various flightcases/spools/etc (1 or 2 Sprinters full) ±10 (1 or 2 Sprinters full) Friday July 15th Thursday July 28th or Friday July 29th EventInfra, Bitlair, Computerweg 20a, Amersfoort EventInfra, Bitlair, Computerweg 20a, Amersfoort User:AK47 User:AK47 EventInfra keyholder needs to be present
User:Hoxolotl Deco Aluminium trusses and boxes of parts, bycycle and bycycle trailer for use on terrain trusses of 20x20cm with lengths up to 220cm see list on deco page dragon project https://wiki.mch2022.org/Dragon. bycycle, small bycycle trailer (pallet-size ish). 4 big boxes of electronics, 1 crate. a pile (60) of empty small samla boxes. 4-ish 14 or 15 july late teardown Hoxolotl Basement, TkkrLab both in Enschede Return trusses and bycycle to basement, other stuff TBD. Be warned Hoxolotl is NOT available the 29th July User:Hoxolotl User:Hoxolotl Contact Hoxolotl
User:Pwuts Badge Badges + related materials 3 roll containers worth of badges + 1 partially filled with related materials. We do not need the roll containers at the event, so they can be left @ Bitlair. 2 if palletized 18-20 July Probably not needed Bitlair, Amersfoort - User:Pwuts TBD Roll containers with badges are in locked Eventinfra storage @ Bitlair, 2 downstairs + 1 upstairs, so coordination with someone with a key is required for pickup. All other stuff is on a roll container in the lounge @ Bitlair. Badges go to logistics warehouse, other stuff to badge tent.
User:denz Horeca/Bar 40 kratten bier 1 pallet 1 pallet 20 july teardown Nijmegen Nijmegen User:denz User:denz Contact denz
User:whizzi RetroSquare 2 rolcontainers retro hardware 2 rolcontainers 2 rolcontainers Any Time Any Time Helmond Helmond User:whizzi User:whizzi Contact Whizzi