Team:Off-site transportation

Off-site transportation
If necessary available to transport equipment to campsite. If necessary, since at the last event transports like these were just handled by villages themselves. If there is no need for this service this team will not be activated, however if there is a need for this, one or more small trucks will be rented and can be used to transport needed equipment and materials to and from the campsite when the buildup starts and possibly from the campsite during teardown.
1st line contacts:	MartinK
Is an exclusive team:	No
Contact e-mail:
Responsible for:	Role:Off-site
Contact at projectleiding:	Stitch
Backup Contact at projectleiding:

Team Members

MartinK

Xenomatrix

Vynka

About

To reduce the total amount of kilometers to be driven and the amount of vehicles rented by the organization. This team provides off-site transport to and from the event for other orga teams. We have 'kavbusjes with lifting platform' so pallets and carts can be transported.

Volunteer drivers and copilots needed

Want to go on a roadtrip through the Netherlands before or after the event and help make it happen without missing any of the main action? Are you an experienced, reasonable and defensive driver that can safely drive a loaded truck with a car license? Or a motivated copilot to handle navigation and communication while on the road? Or a team of both? We'd love to have you!

If you want to help out please contact User:Stitch or anybody else from this team. We need your help before and after the event. You don't have to be there during the whole buildup or teardown, you can do just one but also multiple tours, depending on when you have time.

Requesting transport

• If your payload is small enough to be transported in a private car that is driving anyway and has space, prefer this option.
• Driving around in a truck is expensive. If you need something transported from far away (e.g. outside the Netherlands), a private courier (shipping) is more economical.
• Every pickup location costs additional time and our volunteers' time is precious. Try batching your payload with other teams if possible (e.g. at a Hackerspace). If your item is not too big and <30kg, consider just mailing it at a nearby post office.
• We operate efficiently by batching requests. Please be as flexible as possible with regards to pickup and drop-off dates and times.
• To make pickup and return efficient, please have a person waiting for our drivers. We will call them some time before to make sure they didn't forget about us. Alternatively, have detailed pickup instructions and give us keys before the event.

• Requestee
• Team:
• Contact: Name, e-mail, phone, irc, all the things. If anything's good or wrong, you'll know :)
• Stuff: What you need transported
• Fragile: True/false
• Estimated size: (length*width*height) Please try to fit stuff on wrapped pallets, having nothing stick out on the sides, height up to 2.20m
• Pallets: Amount of pallets
• Pickup date range: DD-MM-YYYY HH:mm (if TBD, guess)
• Return date range: DD-MM-YYYY HH:mm (^^)
• Pickup location: City, street, number
• Return location: City, street, number
• Pickup/return instruction Point of contact with phone number we can call half an hour before rendezvous. Handling, pickup/return instructions

Requests

Expecting: deco, badges, noc equipment, warehouse, safety, productiehuis, family village, merch and more.

Requestee	Team	What	Size	N Pallets	Pickup Date Range	Return Date Range	Pickup Location	Return Location	Contact of Requester	Contact on Site (possibly private)	Instructions
Stitch (06 1342 5622)	Projectleiding	All printed MCH materials + Prints for deco team + Silent Lounge + hygienic products (no fluids)	8 rolcontainers (roll carts):: 8x 80x70x200 cm roughly, one container has rolls of carpets that are about 2,50m tall in the cart.	8 rolcontainers (roll carts): 8x 80x70x200 cm roughly	14-18th of july	Half of it is returned	Oberon 33, 5221LT,'s-Hertogenbosch (=Den Bosch)	Hack42, Cruquiusweg 3, 6827 BL Arnhem	User:Stitch	User:Stitch	Let me know when you drive...
User:Moem	Deco	The gate + wood for signs, various lighting, 3 lecterns, 1 large water tank	10 rolling carts	1 pallet (water tank)	15th is fine	About half is returned, we don't care when	Wijchen (Nieuweweg 197f)	Wijchen (Nieuweweg 197f)	User:Moem Phone +31 6 20889877	User:Moem Phone +31 6 20889877	Let me know when and I'll be there
User:Netsmurf	Party/Horeca	Tosters/fryers/washing machine/dryer/etc	?	3 or 4	14-18 July	28-29 July	Akersloot	Akersloot	User:Netsmurf	User:Netsmurf	Keys are needed to access location
User:Netsmurf	Merchandizing	Collect Merchandize from Supplier	?	3 or 4	19-20 July	Not needed	Diemen	User:Netsmurf	User:Netsmurf	Appointment with suplier needs to be made
User:Netsmurf	Early Kartent Run	Collect a few Kartents from Supplier	?	1 but large	14 July	Not needed	Amsterdam	User:Netsmurf	User:Netsmurf	Appointment with suplier needs to be made
User:Polyfloyd	Deco	Light fixtures, needed by other teams so they do not trip	8 boxes of 122x20x35cm and power cords	1-ish	<=15 July	late teardown	Bitlair, Amersfoort	Preferrably none, give away	User:Polyfloyd	User:Polyfloyd	Any Bitlair participant can provide access
User:Polyfloyd	Deco	Light fixtures, the large ones	7 units of ~160x20x15cm	_	early build up	late teardown	Bitlair, Amersfoort	Preferrably none, give away	User:Polyfloyd	User:Polyfloyd	Any Bitlair participant can provide access
User:Polyfloyd	Deco	Crystal Obelisk decoration	16 units of 140x32x32cm and a box of pedestals	1-ish, the units can be stacked but nothing else can be stacked on top	Day -4 to Day -1	late teardown	Bitlair, Amersfoort	Polyfloyd's home near Amersfoort	User:Polyfloyd	User:Polyfloyd	Any Bitlair participant can provide access to pickup location
User:F0x	Warehouse	CC containers	Large	Not palletizable	15 july time tbd; see last column	28-29 july	Zeewolde	Zeewolde	User:F0x	User:Peetz0r	Truck preferably leaves the moment the LHQ portacabins arrive; the time at which this happens will probably not be known in advance
User:F0x (Warehouse), User:Sebastius (Volunteers), User:benadski (Power/Lighting)	Warehouse, Volunteers, Finance, Infodesk, Moebelhaus, PL, ROC, Safety, Speakerdesk, Terrain, Waste, Family, Badge, Lighting, Power	Everything	1 shitload (really A LOT; empty van (or almost empty) recommended)	not on pallets	15 july	29 july	RevSpace, Leidschendam	RevSpace, Leidschendam	User:F0x	User:Peetz0r	Any RevSpace participant can provide access to pickup location. During buildup, the offsite truck preferably leaves for RevSpace right after dropping off the CC containers
User:AK47	NOC	NOC equipment/cabling/etc	Various flightcases/spools/etc (1 or 2 Sprinters full)	±10 (1 or 2 Sprinters full)	Friday July 15th	Thursday July 28th or Friday July 29th	EventInfra, Bitlair, Computerweg 20a, Amersfoort	EventInfra, Bitlair, Computerweg 20a, Amersfoort	User:AK47	User:AK47	EventInfra keyholder needs to be present
User:Hoxolotl	Deco	Aluminium trusses and boxes of parts, bycycle and bycycle trailer for use on terrain	trusses of 20x20cm with lengths up to 220cm see list on deco page dragon project https://wiki.mch2022.org/Dragon. bycycle, small bycycle trailer (pallet-size ish). 4 big boxes of electronics, 1 crate. a pile (60) of empty small samla boxes.	4-ish	14 or 15 july	late teardown	Hoxolotl Basement, TkkrLab both in Enschede	Return trusses and bycycle to basement, other stuff TBD. Be warned Hoxolotl is NOT available the 29th July	User:Hoxolotl	User:Hoxolotl	Contact Hoxolotl
User:Pwuts	Badge	Badges + related materials	3 roll containers worth of badges + 1 partially filled with related materials. We do not need the roll containers at the event, so they can be left @ Bitlair.	2 if palletized	18-20 July	Probably not needed	Bitlair, Amersfoort	-	User:Pwuts	TBD	Roll containers with badges are in locked Eventinfra storage @ Bitlair, 2 downstairs + 1 upstairs, so coordination with someone with a key is required for pickup. All other stuff is on a roll container in the lounge @ Bitlair. Badges go to logistics warehouse, other stuff to badge tent.
User:denz	Horeca/Bar	40 kratten bier	1 pallet	1 pallet	20 july	teardown	Nijmegen	Nijmegen	User:denz	User:denz	Contact denz
User:whizzi	RetroSquare	2 rolcontainers retro hardware	2 rolcontainers	2 rolcontainers	Any Time	Any Time	Helmond	Helmond	User:whizzi	User:whizzi	Contact Whizzi