Cluster:Conference

Cluster:Conference
Name	Conference

Roles In Cluster

Content

Write and publish a call for papers Evaluate submissions for presentations and workshops, inform speakers about whether their submission is accepted or not Schedule presentations and workshops Publish the program online Invite specific known interesting speakers Determine, with PL, the policy for reimbursement of expenses Integrate content organized by villages Troubleshoot scheduling issues during the event together with Speakerdesk, Heralds and Productiehuis

Heralds

Train the Herald volunteers Moderate Q&A sessions at the end of talks (if requested by the speaker) Monitor speakers and take care of needs that arise during presentations Watch the room and make sure the event/talk runs smoothly Minimize delays in the schedule (ensure speakers start and end on time)

Productiehuis

Provide audio/visual and lighting equipment for stages Configure the AV equipment Design the stage layout Control equipment during sessions Provide streaming and recording for all event talks Provide technical instructions on microphones etc. for heralds

Speaker desk

Have a physical presence at the event where speakers can go to Confirm that the speakers are present, contact them and initiate rescheduling if not Inform speakers about the license for the stream Try to deal with last-minute requests/needs from speakers