Team:Volunteers

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Volunteers
The Guardians of Heaven!
  • Recruit volunteers
  • Optimize on-boarding experience
  • Match volunteers to tasks and shifts:
  1. Provide teams that have things that need doing with people to do it
  2. Provide people with spare time with things to do
  3. Try to optimize fun and efficiency by directing people towards tasks that fit their skills
  • Schedule volunteers and inform volunteers about what’s expected from them
  • Provide basic life necessities to volunteers that help out for more than just a few hours, e.g. food and drinks.
  • Express gratitude towards volunteers, e.g. by awarding goodies (t-shirts) and good food
  • Manage volunteers on site from early build-up to late tear-down
  • Schedule volunteer assignments according to priorities indicated by build-up, tear-down, and PL
  • Help teams structure their volunteer shifts
  • Keep a pool of volunteers available for unplanned ad-hoc tasks.
1st line contacts:
Is an exclusive team: Yes
Contact e-mail: volunteering@mch2021.org
Responsible for: Role:Volunteers
IRC: #mch2022-volunteers
Contact at projectleiding: Boekenwuurm
Backup Contact at projectleiding: Stitch

Team Members

ToDo lists

Feel free to add stuff on our to-do list! We will do the same with yours :)

Projects

Much to do, we still have.

The Gathering

Starts NOW This phase is critical for MCH2022. The organisation needs to grow a bit, teams need leads and members.

  • Visit Dutch hackerspaces and promote being part of the organisation
  • Email Dutch, German, Belgian, British hackerspaces to do the same
  • Be prepared to promote MCH at other events
  • Check with team info? that the website and all our outings make it very clear we're a non-profit volunteer run event
  • Check with ^^ that the routes to joining the orga are easy, transparant and clear
  • Have a volunteer-sign-up-thingy somewhere?

Opt Into Fun!

During the selling of tickets we should ask straight up if people would like to be on our email/call list for pre-event, during-event and post-event volunteering.

  • Connect with team tickets for this. We'd need nicknames, email, phone#?

A designer experience

Volunteering should be fun, easy to get into and empowering.

  • Organise regular meals (already done) and drinks
  • Organise irregular meals and snacks and drinks
  • Organise some promotional merch (volunteer shirts) and a system to hand them out. Shirts will be handed out immediately when volunteering, not afterwards. Shirts should be greatly desired by the masses and have an easy BIG qr code to scan on the back to sign up for volunteering. Or a rick-roll. Whatever.
  • Organise a nice place to eat, relax and get ready for a shift
  • Figure out a way to do all this without religious metaphores ;)
  • Organise a system to keep track of vacancies, people, etc

Wallpapers

Love volunteering as much as we do? Here's some wallpapers to set the theme! 4k res.

Mch2021 d20a4fe40c42e8e789ba5b8912c89622921f0797 3840x2160.png Mch2021 9d63b37dea0bf9a851403c3eac6196af6acfe0ed 3840x2160.png

OLD STUFF FROM 2021

Motivator

MCH2021 is going to be the most heavenly place on earth ever! We are going to make everybody feel that volunteering has never been as easy or cool as it has been. We want to set an example for other camps and live the mantra **be excellent to each other** as it has never been done before. The key to this is communication and motivation. Let's keep the things that where good and be as creative as possible to make everything else wonderful.

Angeltypes

Please provide us as much information as you can about how many angels you need which days, what they need to learn in advance, etc etc. You can put your feedback here: Team:Volunteers/Angeltypes

Ideas

Here is a list of ideas. Feel free to add more (also if you are not part of the volunteers team):

  • let's treat build-up, camp and tear-down all in the same way and work with the angel system from day -10 till the last day of tear-down.
  • different (cotton)badges for different things to do, most awesome badges for the worst jobs
  • have as many different native language speakers as possible on the desk so that people are understood even better
  • start-off meetings for teams that need heavy lifting stuff to build better teams
  • make 'things that are nice to do' (and thus everybody wants to do) available only during Camp, the rest also before
  • make it possible to volunteer for both build-up and tear-down via the angel system in advance (and make it possible to have some sort of validation on that)
  • make the 'angel training program' very clear and promote registration for certain trainings actively before the event
  • get in touch with the other teams at a very early stage to see what they might need and help them brainstorm on how to find the right people
  • make registration of volunteers that directly register with the teams super easy so that we have a complete overview of what is needed and what is already arranged for
  • perhaps a separate team Angel:Catering is a good idea
  • we need to get a more elaborated list of perks for angels, communicating just 'campfire' and '24x7 access to showers' does not sound like a lot. Would it be possible to get a jaccuzzi?
  • Can we get 'shows' for angels as in sort of theater?
  • Let's make tear-down the most spectacular event of the whole camp. During and after tear-down incredibly cool things should happen. Things people that normally would not stay for tear-down will take another week of holiday for. Things like 'everybody that stays for tear-down 3 or more days will get an incredibly exclusive hoody'.
  • Make categories of tasks to make it easier to choose as in 'kids tasks' 'heavy lifting tasks' 'communicative tasks'.
  • Gather a large number of coordinators in advance and organise some gathering days before camp to do instruction.
  • Besides Angel:Catering, also have a team Angel:Logistics, to make sure that Angels and Angel:Catering are on the place they need to be (work together with Logistics?). Sitting on a parking lot without food is hard ;)

Issues at previous events to cover next time

  • Sebastius mentioned filling night shifts was a major issue at SHA. Issue was mentioned as mainly the angelsystem (being addressed already) but also some jobs being boring or super remote and having no internet access. We should aim at making these fun and make sure people aren't forgotten. We should investigate what specifically went wrong last time.
  • The angel system from last time seemed to not specify which jobs were the most important. Should we introduce a rating of which jobs need to be filled first? But what about people that only want to do certain jobs? We should avoid having to micromanage things at the event.

Roles

From the Roles page:


  • Recruit volunteers
  • Optimize on-boarding experience
  • Match volunteers to tasks and shifts:
  1. Provide teams that have things that need doing with people to do it
  2. Provide people with spare time with things to do
  3. Try to optimize fun and efficiency by directing people towards tasks that fit their skills
  • Schedule volunteers and inform volunteers about what’s expected from them
  • Provide basic life necessities to volunteers that help out for more than just a few hours, e.g. food and drinks.
  • Express gratitude towards volunteers, e.g. by awarding goodies (t-shirts) and good food
  • Manage volunteers on site from early build-up to late tear-down
  • Schedule volunteer assignments according to priorities indicated by build-up, tear-down, and PL
  • Help teams structure their volunteer shifts
  • Keep a pool of volunteers available for unplanned ad-hoc tasks.