2022-04-02-Content-meeting

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Team Content Meeting

Online 2022-04-02 17:00 - 18:00 CEST

Pad during the meeting, result in the minutes

Minutes

Agenda

As decided in the 2022-03-05 meeting

Administrivia

  • Notes?
  • Chair?
  • Any other topics?
  • I can't make this meeting: Martian, Jos

Topics

Important dates

  • Which dates/times are we going to discuss the acceptance of submissions this month?
  • 16 April: orga meeting Bitlair, Amersfoort
  • 14 May: orga field day, Zeewolde
  • Half of May: vote on submissions by visitors
  • 10-12 June: Schedule weekend, The Hague/Scheveningen

Announcements

  • Subsidy has been granted!

Is everything important to us ordered/known by the team who orders?

  • 3 stage tents: yes
  • 3 workshop tents: yes
  • speaker desk tent 2 x 5 x 5: yes
  • audio/video equipment for stages and workshop tents: Team Productiehuis: yes
  • benches etc. for stage and workshop tents (verify now we have 3 workshop tents):
  • benches etc. for speaker desk tent:
  • other items for speaker desk tent:
  • lighting for the tents: not sure if it's included yet
  • extensions cords/power for workshop tents:
  • internet in workshop tents: at least 1 ethernet connection
  • do we need soldering irons or other equipment for workshops? in the past hardware village
  • ...

Content

Status of submissions

243 at the moment.

Visa: https://conference.mch2022.org/orga/event/mch2021-2020/speakers/?&question=4&answer=True

Unconfirmed live stats: https://conference.mch2022.org/orga/event/mch2021-2020/submissions/?q=&tags=3

Contact speaker from Uganda as a Visa is required, what is needed to accept?

Can we do different types of emails? We would like to, is that easily possible? [Erik]

Is/are the acceptance emails correctly worded so that we can start accepting?

How high is the rate that we need no discussion? If 7 or more people have rated 6 or more and there are no reviews that don't agree.

How low is the rate that we need no discussion?

Let's do the math how many slots we have to fill before the next meeting when the map is presented [Martian]

Day 1 last time:

  • 15:00 Heralds introduction
  • 16:00 Volunteer introduction
  • 17:00 Opening
  • 70 minutes between talks: first start 17:40, last start 23:30
  • room for 6 * 3 = 18 50 minute stage talks

Day 2 - 4 last time:

  • 10:00 first talks, room for 3 * 3 * 11 = 99 50 minute stage talks
  • 3 days lightning talks, taking 2 50 minute slots a day
  • So 99 - 6 = 93 50 minute stage talks

Day 5 last time:

  • 10:00 first talks, room for 3 * 5 = 15 50 minute stage talks
  • 16:00 closing

Results in room for 18 + 93 + 15 = 126 50 minute stage slots.

Which content are we missing?

Part of our visitors like to convince their employers that MCH2022 is not a nice vacation but that they improve their knowledge and get their employer to pay for their ticket.

Which skills/topics are we missing in the submissions or we want more of?

  • OSINT
  • Skills [all]

Blog post to convince employers? [Nicolas/Hugh]

Specific speakers we would like to invite

THE LIST will be pointed to via: https://support.mch2021.org/#knowledge_base/1/locale/en-us/answer/7

When can we already start announcing speakers?

After accepting and confirmation from the speaker, hopefully soonish.

Speaker desk

Heralds and Angels (needs to be notified to Team:Volunteers)

Heralds: Ijon [Walter] / Witchdoc [Hugh/Kirils/Jos]

Send email [Hugh]

From Bas: Can you split that in actual shifts? How long is a shift for a specific job? Normally we do about 2hrs per shift for a meal roughly. Does that number work for you? Please check with your team, some may have a better idea about this than i do.

Speaker Desk radios?

POC

Radios: 7 or 8

Send email [Hugh]

Speaker Desk equipment

List of things that are needed at speakerdesk (such as a printer):

https://pad.riseup.net/p/MCH2022-SpeakerDesk-supplies-keep

Will design input for speakers [Kirils]

Reimbursement privacy policy, might take more time than 2 weeks [Walter]

New blog posts?

Blog post diversity [Claudia]

pretalx

Schedule output

Pretalx is able to output the schedule in an XML based format and has an HTML output as well and we have a few options:

Schedule as HTML on our website

Pretalx by default is able to output the schedule as HTML and there is a preview here: https://docs.pretalx.org/user/event/widget.html#example The schedule is responsive so that it looks good on various screen sizes and devices. We can further customize the output to match the MCH2022 color scheme and fonts.

EventFahrplan for Android

EventFahrplan is an open source Android app that shows the schedule of CCC events and can basically be used for everything that is organized using Pretalx/Frab. It's easy to customize the app for a new event. In a nutshell, the source of the schedule is set and the layout including the colours and icons is changed. There is a corresponding guide here: https://github.com/EventFahrplan/EventFahrplan/blob/master/docs/CUSTOMIZING.md

As long as the icons are readily available, it should be possible to do this within 1-2 days with most of the time probably going to registering the app in various app stores.

Approach the app writer [Erik]

Using Giggity for Android

Giggity is an open source app for CCC events. Instead of having to customize and publish it, it's a single app let's the user import schedules of conferences. We basically just need to publish the schedule and then tell users to install the app and point it to a specific URL

Approach the app writer? [Erik]

iOS/Apple

Currently, there is no native open source app for the schedule on iOS we are aware of.

There is an app in the app store. Approach the app writer [Erik]. If something needs to be build Martian can assist.

Feedback for the schedule

We may have something that collects feedback from the audience before we release the main schedule that helps us to avoid similar events in parallel and allows us to pick a stage based on the popularity of the event.

One option might be https://github.com/pretalx/pretalx-public-voting

Target date is end of March for having the review system up. [Erik]

Bridge to Zammad

For speaker expenses, we know what will be build and when it will be ready as we are near the end of the CfP? [Erik]

Will be taken care of in March (when we need it).

Idea: I presented at MCH 2022' hex stickers

Waiting for updated design [Hugh]

Who is responsible for the tables/chairs/power cords/projectors/lighting/... in workshop tents?

No answer from Team:Terrain yet, though some stuff we need to order ourselves, apparently [Walter asked Stitch]

Tents need to be dark enough and/or projectors good enough so they are usable.

Any Other Business

Topics for next meeting

Next meeting time

Future topics

(Open air) stages

Team Terrain & Produktiehuis have this action point from the orga meeting.