2022-03-19-Content-meeting-minutes

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Team Content Meeting Minutes

Online 2022-03-19 17:00 - 18:00 CET

Present

Absent with notice

Absent without notice

Agenda

As decided in the 2022-03-05 meeting

Administrivia

  • Notes? Martian
  • Chair? Jos
  • Any other topics?
  • I can't make this meeting:

Topics

Planning/Schedule weekend

Face to face meeting When: 10 -11 -12 June Where: The Hague/Scheveningen

Orga meet 2022-03-12

Crablab, Nicolas and Martian joined at Bitlair.

Talked to different teams, defended our position for the map layout.

Redlizard and Stitch were at Hackalot on Wednesday to work on the map layout, Martian met them when they were almost done, did look well for us. Depends if everything fits in real life, today measurements are done at the field in Zeewolde.

FYI: Henry is busy organising another one in April, 16 was mentioned last as a potential date, nothing set in stone yet.

Is everything important to us ordered/known by the team who orders?

  • 3 stage tents: yes
  • 3 workshop tents: yes
  • speaker desk tent 2 x 5 x 5: yes
  • audio/video equipment for stages and workshop tents: Team Productiehuis: yes
  • benches etc. for stage and workshop tents (verify now we have 3 workshop tents):
  • benches etc. for speaker desk tent:
  • other items for speaker desk tent:
  • lighting for the tents: not sure if it's included yet
  • extensions cords/power for workshop tents:
  • internet in workshop tents: at least 1 ethernet connection
  • do we need soldering irons or other equipment for workshops? in the past hardware village
  • ...

Content

Status of submissions

236 at the moment.

For this meeting we review the submissions which require a Visa and continue reviewing all submissions with priority to highest scoring submissions. [All]

Reviewing takes (a lot of) time, we agreed to review in March, time is ticking.

Visa: https://conference.mch2022.org/orga/event/mch2021-2020/speakers/?&question=4&answer=True

Unconfirmed live stats: https://conference.mch2022.org/orga/event/mch2021-2020/submissions/?q=&tags=3

Contact speaker from Uganda as a Visa is required [Claudia: done, in contact]

10% have more than an abstract, how are we reviewing those? A couple of people review in depth? Reviewing in depth is already done by the people who know the topic.

Can we do different types of emails? We would like to, is that easily possible? [Erik]

How high is the rate that we need no discussion? If 7 or more people have rated 6 or more and there are no reviews that don't agree.

Let's do the math how many slots we have to fill before the next meeting when the map is presented [Martian]

Which content are we missing?

Part of our visitors like to convince their employers that MCH2022 is not a nice vacation but that they improve their knowledge and get their employer to pay for their ticket.

Which skills/topics are we missing in the submissions or we want more of?

- OSINT - Skills: [all]

Tags/flags/icons, not tracks. Erik: Tags are currently private, might become public in a new pretalx release

Blog post to convince employers? [Nicolas/Hugh]

Specific speakers we would like to invite

Not discussed, no time.

THE LIST will be pointed to via: https://support.mch2021.org/#knowledge_base/1/locale/en-us/answer/7

When can we already start announcing speakers?

After accepting and confirmation from the speaker, hopefully soonish.

Subsidies

The grant application that we submitted is officially accepted. We can expect a decision no later than ten weeks after 19-01-2022. If there is a delay, we will be informed.

Expect feedback end of March.

Speaker desk

Heralds and Angels (needs to be notified to Team:Volunteers)

Heralds: Ijon [Walter] / Witchdoc [Hugh/Kirils/Jos]

Send email [Hugh]

Speaker Desk radios?

POC

Radios: 7 or 8

Send email [Hugh]

Speaker Desk equipment

List of things that are needed at speakerdesk (such as a printer):

https://pad.riseup.net/p/MCH2022-SpeakerDesk-supplies-keep

Will design input for speakers [Kirils]

Not discussed, no time.

Reimbursement privacy policy, might take more time than 2 weeks [Walter]

Speaker should submit in euros.

New blog posts?

Not discussed, no time.

Blog post diversity [Claudia]

pretalx

Not discussed, no time.

Schedule output

Pretalx is able to output the schedule in an XML based format and has an HTML output as well and we have a few options:

Schedule as HTML on our website

Pretalx by default is able to output the schedule as HTML and there is a preview here: https://docs.pretalx.org/user/event/widget.html#example The schedule is responsive so that it looks good on various screen sizes and devices. We can further customize the output to match the MCH2022 color scheme and fonts.

EventFahrplan for Android

EventFahrplan is an open source Android app that shows the schedule of CCC events and can basically be used for everything that is organized using Pretalx/Frab. It's easy to customize the app for a new event. In a nutshell, the source of the schedule is set and the layout including the colours and icons is changed. There is a corresponding guide here: https://github.com/EventFahrplan/EventFahrplan/blob/master/docs/CUSTOMIZING.md

As long as the icons are readily available, it should be possible to do this within 1-2 days with most of the time probably going to registering the app in various app stores.

Approach the app writer [Erik]

Using Giggity for Android

Giggity is an open source app for CCC events. Instead of having to customize and publish it, it's a single app let's the user import schedules of conferences. We basically just need to publish the schedule and then tell users to install the app and point it to a specific URL

Approach the app writer? [Erik]

iOS/Apple

Currently, there is no native open source app for the schedule on iOS we are aware of.

There is an app in the app store. Approach the app writer [Erik]. If something needs to be build Martian can assist.

Feedback for the schedule

We may have something that collects feedback from the audience before we release the main schedule that helps us to avoid similar events in parallel and allows us to pick a stage based on the popularity of the event.

One option might be https://github.com/pretalx/pretalx-public-voting

Target date is end of March for having the review system up. [Erik]

Are we up to date

Team Sysadmin was asked to upgrade to 2.3.1, which will bring mostly minor improvements. [Erik: done asking, not upgraded yet]

Bridge to Zammad

For speaker expenses, we know what will be build and when it will be ready as we are near the end of the CfP? [Erik]

Will be taken care of in March (when we need it).

Idea: I presented at MCH 2022' hex stickers

Not discussed, no time.

Sample: [1]

Added to our budget.

Screenshot 2021-10-20-182424.png

Waiting for updated design [Hugh]

Who is responsible for the tables/chairs/power cords/projectors/lighting/... in workshop tents?

Not discussed, no time.

No answer from Team:Terrain yet, though some stuff we need to order ourselves, apparently [Walter asked Stitch]

Tents need to be dark enough and/or projectors good enough so they are usable.

Any Other Business

Topics for next meeting

Next meeting time

2022-04-02 17:00 - 18:00 CEST

Future topics

(Open air) stages

Team Terrain & Produktiehuis have this action point from the orga meeting.