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Team Content Meeting Minutes


Absent with notice

Absent without notice


As decided in the 2022-05-01 meeting


  • Notes? Martian
  • Chair? Teirdes
  • Any other topics?
  • I can't make this meeting: Erik, Kirils, Claudia


Acceptance of submissions

  • We've accepted and rejected submissions
  • Walter will write a blog post
  • Nicolas (2) and Kirils (1) will contact a submitter
  • As this was a acceptance meeting the rest below is not discussed.

  • Walter will contact a submitter about clearview
  • Walter will contact a submitter about domestic violence
  • Kirils will contact a submitter about a personal experience
  • Nicolas will contact a submitter about robotics [ongoing]
  • Tallying number of hotel rooms required in Zammad [Erik]
  • Can we see when a submission is made or changed in pretalx? [Erik]

Amount of slots

Day 1 last time:

  • 15:00 Heralds introduction
  • 16:00 Volunteer introduction
  • 17:00 Opening
  • 70 minutes between talks: first start 17:40, last start 23:30
  • 1 50 minute slot for lightning talks
  • room for 6 * 3 - 1 = 17 50 minute stage talks

Day 2 - 4 last time:

  • 10:00 first talks, room for 3 * 3 * 11 = 99 50 minute stage talks
  • 3 days lightning talks, taking 2 50 minute slots a day
  • So 99 - 6 = 93 50 minute stage talks

Day 5 last time:

  • 10:00 first talks, room for 3 * 5 - 1 = 14 50 minute stage talks
  • 1 50 minute slot for lightning talks
  • 16:00 closing

Results in room for 17 + 93 + 14 = 124 50 minute stage slots.

Which content are we missing?

Which skills/topics are we missing in the submissions or we want more of?

  • Skills [all]
  • Political activism
  • Science but not CS
  • How things changed during COVID

Could be a panel, but needs a good moderator Walter: action, will look for some academic speakers on this

Blog post to convince employers? [Nicolas/Hugh]

Speaker desk

Heralds and Angels (needs to be notified to Team:Volunteers)

Heralds: Ijon [Walter] / Witchdoc [Hugh/Kirils/Jos] Ijon has been contacted, so has Lindworm

From Bas: Can you split that in actual shifts? How long is a shift for a specific job? Normally we do about 2hrs per shift for a meal roughly. Does that number work for you? Please check with your team, some may have a better idea about this than i do.

Herald Angels: every speaker slot needs one angel

Hugh: send approximate calculation to Bas, arrange with Kirils re. Speaker Desk staffing

Speaker Desk equipment

List of things that are needed at speakerdesk (such as a printer):


Hugh: email logistics with the list of consumables

Will design input for speakers [Kirils]

Reimbursement privacy policy, might take more time than 2 weeks [Walter]


Bridge to Zammad

Decision: individual emails, sort out who is sending these later

For speaker expenses, we know what will be build and when it will be ready as we are near the end of the CfP? [Erik]

Feedback for the schedule

We may have something that collects feedback from the audience before we release the main schedule that helps us to avoid similar events in parallel and allows us to pick a stage based on the popularity of the event.

One option might be https://github.com/pretalx/pretalx-public-voting [Erik]

Schedule output

Pretalx is able to output the schedule in an XML based format and has an HTML output as well and we have a few options:

  • Schedule as HTML on our website
  • EventFahrplan for Android. Approach the app writer [Erik]
  • Using Giggity for Android. Approach the app writer? [Erik]
  • iOS/Apple. No native open source app. There is an app in the app store. Approach the app writer [Erik].

New blog posts?

Any Other Business

Topics for next meeting

Next meeting time

22022-05-07 16:00 - 18:00 CEST (acceptance meeting)

Future topics

Important dates

  • 14 May: orga field day, Zeewolde
  • Half of May: vote on submissions by visitors
  • 10-12 June: Schedule weekend, The Hague/Scheveningen