2021-10-23-Content-meeting-minutes

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Team Content Meeting Minutes

Online 2021-10-23 17:00 - 18:00

Present

Absent with notice

Absent without notice

Agenda

As decided in the 2021-09-04 meeting:

Administrivia

  • Notes?
  • Chair?
  • Any other topics?
  • I can't make this meeting: Jeroen, Amelia, Jos, Erik, Hugh

Topics

Team health and team size

Add vacancy to the wiki [Coco: done] Martian increased it to two people.

Approach potential team members [Amelia and Hugh]

Amelia: approached, no response yet.

Submitting the proposal for subsidies

Thanks for all the efforts of members of team Content and Projectleiding.

Submission was done in time.

2021-10-22 Maja received feedback by phone and the following recap by email from Stimuleringsfonds:


It is good to talk to you about the application for MCH2022.

You specifically request an amount for the speakers, but in the proposal it is not made clear who these speakers are and how the amount of 24,500 is built up. I can give you the opportunity to send me a new budget in which the requested amount of 24,500 is specified (and in which an explanation of fair practice is also given). However, I cannot give you the opportunity to submit a new project plan with new information about the speakers. Allowing new substantive information in a single case may put other applicants at a disadvantage and thus violate the principle of equality.

It is, of course, an important part of the application that is now missing, so it will be difficult for the committee to make a judgment on it and to give the board advice on it. If you do have more information in January (information on the content of the speakers and their motivation, who has been promised/reservedly invited), I would advise you to submit an application to the digital culture scheme and to withdraw your application to the festivals and presentations scheme.

I would like to hear from you before Wednesday.


We withdrew yesterday so we need to adjust the submission to have a higher possibility of being accepted in January, the new January date is not known yet. It's important to contact high profile speakers before January in order to increase the posibility of acceptance.

Who wants to help improve the submission?

Get the list of speaker spending of SHA to Kirils [Martian]

Recap on action points that don't belong to one of the topics

Preliminary budget for team finance

See email dated 20210930 from team finance. [all]

agree on who will make initial budget draft (based on SHA) [kirils]

agree on team content treasurer [kirils]

pick deadline and possibility for whole team content to review budget before sending it to finance.

Kirils created a draft. Deadline to send is 20211031 [kirils]

See https://wiki.mch2022.org/Team:Moebelhaus for some prices that can be used for the budget.

Idea: I presented at MCH 2022' hex stickers [1]

Please add it to the budget. Who creates a design? Team up with volunteering as they have an idea about pins. [hugh - doing]

Screenshot 2021-10-20-182424.png

Have yet to email Team:Volunteers and Team:Huisstijl

Get price estimate to Kirils before the end of October [Hugh]

pretalx

Status of submissions

Chase speakers for confirmation. [erik/hugh]

Specific speakers we would like to invite

Think about possible speakers to invite and prepare for next meeting (HYPE) [all]

https://support.mch2021.org/#knowledge_base/1/locale/en-us/answer/7 [all]

Speaker desk

Provide a declaration form for speakers

general form teams: https://wiki.mch2022.org/Finance_procedures

Get form for speakers [Claudia]

Will design input for speakers (Kirils)

Make lists of things that are needed at speakerdesk (such as a printer). Setup list, document somewhere, send to Finance, cc Coco (Kirils)

https://pad.riseup.net/p/MCH2021-SpeakerDesk-supplies-needed-keep

See https://wiki.mch2022.org/Team:Moebelhaus for some prices that can be used for the budget.

Zammad fields

Needs to be done before closing of the CfP.

Who is responsible for the tables/chairs/power cords/projectors/lighting/... in workshop tents? [walter]

No answer from Team:Terrain yet, though some stuff we need to order ourselves, apparently

Tents need to be dark enough and/or projectors good enough so they are usable.

Academic content:go/no-go?

Needs to be decided before december, please give an idea next meeting [erik/jeroen]

  • Idea was discussed with Jeroen.
  • Feedback so far positive, we will go on with this.
  • Other universities were contacted about this as well.
  • More results on the next meeting.

New blog posts?

unpack a part of the CfP and make it into a blog post [all]

Action: write another blog post [walter]

Any Other Business

https://www.cfptime.org/home [hugh - done, not yet on the website]

Topics for next meeting

Next meeting time

November 6th, 17:00 CET

Future topics