2021-11-06-Content-meeting-minutes

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Team Content Meeting Minutes

Online 2021-11-06 17:00 - 18:00

Present

Absent with notice

Absent without notice

Agenda

As decided in the 2021-10-23 meeting

Administrivia

  • Notes? Martian
  • Chair? Amelia
  • Any other topics?
  • I can't make this meeting: Jeroen, Claudia, Walter

Topics

Team health and team size

Approach potential team members [Amelia and Hugh]

Amelia: approached, no response Hugh: person reached out who wanted to join speaker desk, no vacancy there. Has a call with him on Wednesday. Kirils: for speaker desk we are fully staffed for up to the event.

We are looking for two new team Content members.

Contact at Projectleiding

Rizoom.

Submitting the proposal for subsidies

  • Apply again in January
  • Who are these speakers and how is the amount of 24,500 built up.
  • Information on the content of the speakers and their motivation, who has been promised/reservedly invited
  • Submit an application to the digital culture scheme
  • It's important to contact high profile speakers before January in order to increase the possibility of acceptance.
  • Who wants to help improve the submission?
  • We use the signal group and previous methodology

Get the list of speaker spending of SHA to Kirils [Martian: done]

Recap on action points that don't belong to one of the topics

Preliminary budget for team finance

  • Team:Finance Speaker Reimbursement questions [hugh will create a preliminary draft]
    • What can speakers get reimbursed? travel, lodging entry
    • How much can they get reimbursed? it depends, most of the speakers don't get any
    • What kind of procedure have you devised from team content for the speakers to get reimbursed?
    • Does team content or the speaker send the reimbursement form to finance?
    • If the latter is the preference the form would also need to bear the signature of the team content team lead.
    • I expect that team content has a set maximum amount of reimbursable money for speakers. Have we agreed on a preliminary amount and who form team content is keeping an eye on this?

agree on who will make initial budget draft (based on SHA) [kirils]

agree on team content treasurer [kirils]

pick deadline and possibility for whole team content to review budget before sending it to finance.

Kirils created a draft. Deadline to send is 20211031 [kirils]

See https://wiki.mch2022.org/Team:Moebelhaus for some prices that can be used for the budget.

Idea: I presented at MCH 2022' hex stickers [1]

Please add it to the budget. Who creates a design? Team up with volunteering as they have an idea about pins. [hugh - doing]

Screenshot 2021-10-20-182424.png

Have yet to email Team:Volunteers and Team:Huisstijl

Get price estimate to Kirils before the end of October [Hugh]

pretalx

Status of submissions

Chase speakers for confirmation. [erik/hugh]

Specific speakers we would like to invite

Think about possible speakers to invite and prepare for next meeting (HYPE) [all]

https://support.mch2021.org/#knowledge_base/1/locale/en-us/answer/7 [all]

Speaker desk

Provide a declaration form for speakers

general form teams: https://wiki.mch2022.org/Finance_procedures

Get form for speakers [Claudia]

Will design input for speakers (Kirils)

Needs coordination with team finance.

Make lists of things that are needed at speakerdesk (such as a printer). Setup list, document somewhere, send to Finance, (Kirils)

https://pad.riseup.net/p/MCH2021-SpeakerDesk-supplies-needed-keep

See https://wiki.mch2022.org/Team:Moebelhaus for some prices that can be used for the budget.

Zammad fields

Needs to be done before closing of the CfP.

Who is responsible for the tables/chairs/power cords/projectors/lighting/... in workshop tents? [walter]

No answer from Team:Terrain yet, though some stuff we need to order ourselves, apparently

Tents need to be dark enough and/or projectors good enough so they are usable.

Academic content:go/no-go?

Needs to be decided before december, please give an idea next meeting [erik/jeroen]

  • Idea was discussed with Jeroen.
  • Feedback so far positive, we will go on with this.
  • Other universities were contacted about this as well.
  • More results on the next meeting.
  • Jeroen pitched this to ACCSS (Jan Piet Barthel) who seemed positive about this. Will ask for an update.

New blog posts?

unpack a part of the CfP and make it into a blog post [all]

Action: write another blog post [walter]

Any Other Business

https://www.cfptime.org/home [hugh - done, it's live on the website: https://www.cfptime.org/cfps/1384]

Topics for next meeting

Same but less.

Next meeting time

November 20 17:00 - 18:00 CET

Future topics