Team Content Meeting Minutes

Amelia: approached, no response Hugh: person reached out who wanted to join speaker desk, no vacancy there. Has a call with him on Wednesday. Kirils: for speaker desk we are fully staffed for up to the event.

We are looking for two new team Content members.

Contact at Projectleiding

Rizoom.

Submitting the proposal for subsidies

Apply again in January
Who are these speakers and how is the amount of 24,500 built up.
Information on the content of the speakers and their motivation, who has been promised/reservedly invited
Submit an application to the digital culture scheme
It's important to contact high profile speakers before January in order to increase the possibility of acceptance.
Who wants to help improve the submission?
We use the signal group and previous methodology

Get the list of speaker spending of SHA to Kirils [Martian: done]

Recap on action points that don't belong to one of the topics

Preliminary budget for team finance

Team:Finance Speaker Reimbursement questions [hugh will create a preliminary draft]
- What can speakers get reimbursed? travel, lodging entry
- How much can they get reimbursed? it depends, most of the speakers don't get any
- What kind of procedure have you devised from team content for the speakers to get reimbursed?
- Does team content or the speaker send the reimbursement form to finance?
- If the latter is the preference the form would also need to bear the signature of the team content team lead.
- I expect that team content has a set maximum amount of reimbursable money for speakers. Have we agreed on a preliminary amount and who form team content is keeping an eye on this?

agree on who will make initial budget draft (based on SHA) [kirils]

agree on team content treasurer [kirils]

pick deadline and possibility for whole team content to review budget before sending it to finance.

Kirils created a draft. Deadline to send is 20211031 [kirils]

See https://wiki.mch2022.org/Team:Moebelhaus for some prices that can be used for the budget.

Idea: I presented at MCH 2022' hex stickers [1]

Please add it to the budget. Who creates a design? Team up with volunteering as they have an idea about pins. [hugh - doing]

Have yet to email Team:Volunteers and Team:Huisstijl

Get price estimate to Kirils before the end of October [Hugh]

pretalx

Status of submissions

Chase speakers for confirmation. [erik/hugh]

We sent a mail to every speaker who hasn't indicated that he wants to be on MCH2022 as well.
23 (yes, 23, really 23, I'm not making this up) speakers have confirmed that.
Live stats are here: https://conference.mch2022.org/orga/event/mch2021-2020/cfp/questions/17/

Specific speakers we would like to invite

Think about possible speakers to invite and prepare for next meeting (HYPE) [all]

https://support.mch2021.org/#knowledge_base/1/locale/en-us/answer/7 [all]

Speaker desk

Provide a declaration form for speakers

general form teams: https://wiki.mch2022.org/Finance_procedures

Get form for speakers [Claudia]

Will design input for speakers (Kirils)

Needs coordination with team finance.

Make lists of things that are needed at speakerdesk (such as a printer). Setup list, document somewhere, send to Finance, (Kirils)

https://pad.riseup.net/p/MCH2021-SpeakerDesk-supplies-needed-keep

See https://wiki.mch2022.org/Team:Moebelhaus for some prices that can be used for the budget.

Zammad fields

Needs to be done before closing of the CfP.

Who is responsible for the tables/chairs/power cords/projectors/lighting/... in workshop tents? [walter]

No answer from Team:Terrain yet, though some stuff we need to order ourselves, apparently

Tents need to be dark enough and/or projectors good enough so they are usable.

Academic content:go/no-go?

Needs to be decided before december, please give an idea next meeting [erik/jeroen]

Idea was discussed with Jeroen.
Feedback so far positive, we will go on with this.
Other universities were contacted about this as well.
More results on the next meeting.
Jeroen pitched this to ACCSS (Jan Piet Barthel) who seemed positive about this. Will ask for an update.

New blog posts?

unpack a part of the CfP and make it into a blog post [all]

Action: write another blog post [walter]

Any Other Business

https://www.cfptime.org/home [hugh - done, it's live on the website: https://www.cfptime.org/cfps/1384]

2021-11-06-Content-meeting-minutes

Contents

Team Content Meeting Minutes

Present

Absent with notice

Absent without notice

Agenda

Administrivia

Topics

Team health and team size