2021-12-04-Content-meeting-minutes

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Team Content Meeting Minutes

Online 2021-12-04 17:00 - 18:00

Present

Absent with notice

Absent without notice

Agenda

As decided in the 2021-11-20 meeting

Administrivia

  • Notes? Martian
  • Chair? Martian
  • Any other topics?
  • I can't make this meeting: Jeroen, Robin, Amelia

Topics

(Open air) stages

Team Terrain & Produktiehuis have this action point from the orga meeting.

Team size

We are looking for two new team Content members.

Preliminary budget for team finance

Send reworked budget form to team Finance [kirils]

Orga meeting budget mentioned lower amount than in the budget we have send.

Submitting the proposal for subsidies

We need high profile speakers for this to work.

  • Apply again in January, closing date January 19 2022
  • Who are these speakers and how is the amount of 24,500 built up.
  • Information on the content of the speakers and their motivation, who has been promised/reservedly invited
  • Submit an application to the digital culture scheme: https://stimuleringsfonds.nl/nl/subsidies/regeling_digitale_cultuur/
  • It's important to contact high profile speakers before January in order to increase the possibility of acceptance.
  • Who wants to help improve the submission?
  • We use the signal group and previous methodology
  • Can we apply for https://www.fonds21.nl/ as well?
  • Who wants to participate: Claudia, Martian, Walter, Hugh
  • Create a new pad [Martian]
  • draft version before xmas

pretalx

Status of submissions

Chase speakers for confirmation. [erik/hugh]

Erik will correct the want to participate boolean for new 2022 proposals [erik]

Current proposals (rather than speakers) are not diverse enough.

Specific speakers we would like to invite

Think about possible speakers to invite and prepare for next meeting (HYPE) [all] Contact your speakers from the list [all]

THE LIST: https://support.mch2021.org/#knowledge_base/1/locale/en-us/answer/7

Speaker desk

Provide a declaration form for speakers

general form teams: https://wiki.mch2022.org/Finance_procedures

Will design input for speakers [Kirils]

Needs coordination with team Finance. Kirils needs to send an e-mail to team Finance about this. Kirils send an email to team Finance, no reply yet. Will approach Rizoom. [Kirils]

Reimbursement privacy policy, might take more time than 2 weeks [Walter]

New blog posts?

We need to blog the next blog blog. Robin wrote a draft, can go to Noor. [robin]

Next blog post: Hugh

Idea: I presented at MCH 2022' hex stickers

Sample: [1]

Added to our budget.

We are working on a new design. [Hugh] Design needs to be in line with general design. https://mch2022.org/design/

Screenshot 2021-10-20-182424.png

Email send to Team:Volunteers and Team:Huisstijl [Hugh]

Waiting for updated design [Hugh]

Any Other Business

Zammad -> Nextcloud for speaker list? [walter]

Create an assembly for rc3 and announce on the orga mailing list [Erik]

Topics for next meeting

Next meeting time

December 18 2021 17:00 - 18:00 CET. Kirils can't join.

Future topics

Who is responsible for the tables/chairs/power cords/projectors/lighting/... in workshop tents?

No answer from Team:Terrain yet, though some stuff we need to order ourselves, apparently

Escalate to PL. [Walter]

Tents need to be dark enough and/or projectors good enough so they are usable.

Speaker desk

Make lists of things that are needed at speakerdesk (such as a printer). Setup list, document somewhere, send to Finance [Kirils]

https://pad.riseup.net/p/MCH2021-SpeakerDesk-supplies-needed-keep

See https://wiki.mch2022.org/Team:Moebelhaus for some prices that can be used for the budget.

f2f meeting (Team:content) in NL March/April