2021-12-04-Content-meeting-minutes
Team Content Meeting Minutes
Online 2021-12-04 17:00 - 18:00
Present
Absent with notice
Absent without notice
Agenda
As decided in the 2021-11-20 meeting
Administrivia
- Notes? Martian
- Chair? Martian
- Any other topics?
- I can't make this meeting: Jeroen, Robin, Amelia
Topics
(Open air) stages
Team Terrain & Produktiehuis have this action point from the orga meeting.
Team size
We are looking for two new team Content members.
Preliminary budget for team finance
Send reworked budget form to team Finance [kirils]
Orga meeting budget mentioned lower amount than in the budget we have send.
Submitting the proposal for subsidies
We need high profile speakers for this to work.
- Apply again in January, closing date January 19 2022
- Who are these speakers and how is the amount of 24,500 built up.
- Information on the content of the speakers and their motivation, who has been promised/reservedly invited
- Submit an application to the digital culture scheme: https://stimuleringsfonds.nl/nl/subsidies/regeling_digitale_cultuur/
- It's important to contact high profile speakers before January in order to increase the possibility of acceptance.
- Who wants to help improve the submission?
- We use the signal group and previous methodology
- Can we apply for https://www.fonds21.nl/ as well?
- Who wants to participate: Claudia, Martian, Walter, Hugh
- Create a new pad [Martian]
- draft version before xmas
pretalx
Status of submissions
Chase speakers for confirmation. [erik/hugh]
Erik will correct the want to participate boolean for new 2022 proposals [erik]
- We sent a mail to every speaker who hasn't indicated that he wants to be on MCH2022 as well. Live stats are here: https://conference.mch2022.org/orga/event/mch2021-2020/cfp/questions/17/
Current proposals (rather than speakers) are not diverse enough.
Specific speakers we would like to invite
Think about possible speakers to invite and prepare for next meeting (HYPE) [all] Contact your speakers from the list [all]
THE LIST: https://support.mch2021.org/#knowledge_base/1/locale/en-us/answer/7
Speaker desk
Provide a declaration form for speakers
general form teams: https://wiki.mch2022.org/Finance_procedures
Will design input for speakers [Kirils]
Needs coordination with team Finance. Kirils needs to send an e-mail to team Finance about this. Kirils send an email to team Finance, no reply yet. Will approach Rizoom. [Kirils]
Reimbursement privacy policy, might take more time than 2 weeks [Walter]
New blog posts?
We need to blog the next blog blog. Robin wrote a draft, can go to Noor. [robin]
Next blog post: Hugh
Idea: I presented at MCH 2022' hex stickers
Sample: [1]
Added to our budget.
We are working on a new design. [Hugh] Design needs to be in line with general design. https://mch2022.org/design/
Email send to Team:Volunteers and Team:Huisstijl [Hugh]
Waiting for updated design [Hugh]
Any Other Business
Zammad -> Nextcloud for speaker list? [walter]
Create an assembly for rc3 and announce on the orga mailing list [Erik]
Topics for next meeting
Next meeting time
December 18 2021 17:00 - 18:00 CET. Kirils can't join.
Future topics
Who is responsible for the tables/chairs/power cords/projectors/lighting/... in workshop tents?
No answer from Team:Terrain yet, though some stuff we need to order ourselves, apparently
Escalate to PL. [Walter]
Tents need to be dark enough and/or projectors good enough so they are usable.
Speaker desk
Make lists of things that are needed at speakerdesk (such as a printer). Setup list, document somewhere, send to Finance [Kirils]
https://pad.riseup.net/p/MCH2021-SpeakerDesk-supplies-needed-keep
See https://wiki.mch2022.org/Team:Moebelhaus for some prices that can be used for the budget.