2022-02-05-Content-meeting-minutes
Team Content Meeting Minutes
Online 2022-02-05 17:00 - 18:00
Present
Absent with notice
Absent without notice
Agenda
As decided in the 2022-01-22 meeting
Administrivia
- Notes? Martian
- Chair? Claudia/Walter
- Any other topics?
- I can't make this meeting: Jeroen, Teirdes, Crablab
Topics
Team size and health
We have a new team member: Nicolas. He introduced himself.
Do we still want to look for one more team Content member? A better gender balance would be nice. We will approach people [Jos: done, Walter]. Add a potential vacancy on the wiki [Robin: done]
Subsidies
The grant application that we submitted is officially accepted.
We can expect a decision no later than ten weeks after 19-01-2022. If there is a delay, we will be informed.
Theme
Do we still want a "theme" for the event? Claudia will post the quest for a Theme in the Signal group [Claudia]
"The future is eventually consistent." Walter writes a blog about it.[Walter]
pretalx
Status of submissions
191 submissions of which 31 still unconfirmed.
Unconfirmed live stats: https://conference.mch2022.org/orga/event/mch2021-2020/submissions/?q=&tags=3
For the next meeting we already review/rate the submissions which require a Visa or funding. [All]
Funding: https://conference.mch2022.org/orga/event/mch2021-2020/speakers/?&question=1&answer=True
Visa: https://conference.mch2022.org/orga/event/mch2021-2020/speakers/?&question=4&answer=True
Adjust pretalx to make reviewing possible now [Robin: done]
Current proposals (rather than speakers) are not diverse enough.
Schedule output
- How does the output look like? [Erik]
- Does it look good on mobile? Is it responsive, mobile app etc. [Erik]
- We like to have something so that the audiance can vote again [Erik]
Are we up to date
- Which version do we use?
- Any features that we miss or are in the works?
- There is a newer version, should we upgrade? [Erik]
Bridge to Zammad
For speaker expenses, we know what will be build and when it will be ready as we are near the end of the CfP? [Erik]
Are we extending the CfP?
Yes, until March 1st 23:59 CET. Blog post [Claudia: done]
Specific speakers we would like to invite
Think about possible speakers to invite and prepare for next meeting (HYPE) [all] Contact your speakers from the list [all]
THE LIST will be pointed to via: https://support.mch2021.org/#knowledge_base/1/locale/en-us/answer/7
Zammad -> OnlyOffice for speaker list? [Walter]
Speaker desk
Provide a declaration form for speakers
general form teams: https://wiki.mch2022.org/Finance_procedures
Will design input for speakers [Kirils]
Kirils send an email to team Finance, got reply with feedback. Will rework the form. [Kirils] Send to the new treasurer [Kirils]
Reimbursement privacy policy, might take more time than 2 weeks [Walter]
New blog posts?
We need to blog the next blog blog. [Walter, Nicolas]
Idea: I presented at MCH 2022' hex stickers
Sample: [1]
Added to our budget.
We are working on a new design. [Hugh] Design needs to be in line with general design. https://mch2022.org/design/
Email send to Team:Volunteers and Team:Huisstijl [Hugh]
Waiting for updated design [Hugh]
Who is responsible for the tables/chairs/power cords/projectors/lighting/... in workshop tents?
No answer from Team:Terrain yet, though some stuff we need to order ourselves, apparently
Walter will take it up with Produktiehuis [Walter]
Tents need to be dark enough and/or projectors good enough so they are usable.
Any Other Business
Topics for next meeting
Next meeting time
2022-02-19 17:00-18:00 CET
Future topics
Speaker desk
Make lists of things that are needed at speakerdesk (such as a printer). Setup list, document somewhere, send to Finance [Kirils]
https://pad.riseup.net/p/MCH2021-SpeakerDesk-supplies-needed-keep
Face to face meeting (Team:content) in NL March/April
(Open air) stages
Team Terrain & Produktiehuis have this action point from the orga meeting.