2022-02-05-Content-meeting-minutes

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Team Content Meeting Minutes

Online 2022-02-05 17:00 - 18:00

Present

Absent with notice

Absent without notice

Agenda

As decided in the 2022-01-22 meeting

Administrivia

  • Notes? Martian
  • Chair? Claudia/Walter
  • Any other topics?
  • I can't make this meeting: Jeroen, Teirdes, Crablab

Topics

Team size and health

We have a new team member: Nicolas. He introduced himself.

Do we still want to look for one more team Content member? A better gender balance would be nice. We will approach people [Jos: done, Walter]. Add a potential vacancy on the wiki [Robin: done]

Subsidies

The grant application that we submitted is officially accepted.

We can expect a decision no later than ten weeks after 19-01-2022. If there is a delay, we will be informed.

Theme

Do we still want a "theme" for the event? Claudia will post the quest for a Theme in the Signal group [Claudia]

"The future is eventually consistent." Walter writes a blog about it.[Walter]

pretalx

Status of submissions

191 submissions of which 31 still unconfirmed.

Unconfirmed live stats: https://conference.mch2022.org/orga/event/mch2021-2020/submissions/?q=&tags=3

For the next meeting we already review/rate the submissions which require a Visa or funding. [All]

Funding: https://conference.mch2022.org/orga/event/mch2021-2020/speakers/?&question=1&answer=True

Visa: https://conference.mch2022.org/orga/event/mch2021-2020/speakers/?&question=4&answer=True

Adjust pretalx to make reviewing possible now [Robin: done]

Current proposals (rather than speakers) are not diverse enough.

Schedule output

  • How does the output look like? [Erik]
  • Does it look good on mobile? Is it responsive, mobile app etc. [Erik]
  • We like to have something so that the audiance can vote again [Erik]

Are we up to date

  • Which version do we use?
  • Any features that we miss or are in the works?
  • There is a newer version, should we upgrade? [Erik]

Bridge to Zammad

For speaker expenses, we know what will be build and when it will be ready as we are near the end of the CfP? [Erik]

Are we extending the CfP?

Yes, until March 1st 23:59 CET. Blog post [Claudia: done]

Specific speakers we would like to invite

Think about possible speakers to invite and prepare for next meeting (HYPE) [all] Contact your speakers from the list [all]

THE LIST will be pointed to via: https://support.mch2021.org/#knowledge_base/1/locale/en-us/answer/7

Zammad -> OnlyOffice for speaker list? [Walter]

Speaker desk

Provide a declaration form for speakers

general form teams: https://wiki.mch2022.org/Finance_procedures

Will design input for speakers [Kirils]

Kirils send an email to team Finance, got reply with feedback. Will rework the form. [Kirils] Send to the new treasurer [Kirils]

Reimbursement privacy policy, might take more time than 2 weeks [Walter]

New blog posts?

We need to blog the next blog blog. [Walter, Nicolas]

Idea: I presented at MCH 2022' hex stickers

Sample: [1]

Added to our budget.

We are working on a new design. [Hugh] Design needs to be in line with general design. https://mch2022.org/design/

Screenshot 2021-10-20-182424.png

Email send to Team:Volunteers and Team:Huisstijl [Hugh]

Waiting for updated design [Hugh]

Who is responsible for the tables/chairs/power cords/projectors/lighting/... in workshop tents?

No answer from Team:Terrain yet, though some stuff we need to order ourselves, apparently

Walter will take it up with Produktiehuis [Walter]

Tents need to be dark enough and/or projectors good enough so they are usable.

Any Other Business

Topics for next meeting

Next meeting time

2022-02-19 17:00-18:00 CET

Future topics

Speaker desk

Make lists of things that are needed at speakerdesk (such as a printer). Setup list, document somewhere, send to Finance [Kirils]

https://pad.riseup.net/p/MCH2021-SpeakerDesk-supplies-needed-keep

Face to face meeting (Team:content) in NL March/April

(Open air) stages

Team Terrain & Produktiehuis have this action point from the orga meeting.