2022-03-05-Content-meeting-minutes

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Team Content Meeting Minutes

Online 2022-03-05 17:00 - 18:00

Present

Absent with notice

Absent without notice

Agenda

As decided in the 2022-02-19 meeting

Administrivia

  • Notes? Claudia
  • Chair? Robin
  • Any other topics?
  • I can't make this meeting:

Topics

Team size and health

Reflection. Is signal a good medium to discuss potential team members. Are there such things as Vetoes in this process.

Conclusion:

  • Veto's - no one person has a right of veto. We can discuss like adults before making a decision. We do need a 3/4 majority before accepting new people
  • People from intelligence services or other organisations - we don't necessarily exclude people a priori, we discuss sanely about their motivations and ethics
  • signal is not a way to discuss people. We do that face to face / in video meetings where everyone can discuss

Agendas automatically rolling over meeting to meeting

This must stop [Kirils]

Agenda from the previous meeting is copied to the next. Only to do's should pass to the other meeting

Plan face to face meetings

Face to face meeting (Team:content) in NL March/April?

We need at least 2 face-to-face meetings (sticky notes)

Each meeting needs to the whole day.

Better it to have it all in a single weekend as people will need to travel. Where When

Balance to have last time speakers and the planning. We need to have some slack between accepting and the planning.

Everyone review all until the end of march Accepted people that are not coming - we need time to invite other speakers

People with visa need to be accepted now

We need to know how many people we can accept as there tents are far away from each other. We need to have enough time between the talks

Voting is about timeslots.

Planning weekend(s)

face to face meeting When: 10 -11 -12 june Where: at Robins house in Scheveningen?

Content

Status of submissions

Unconfirmed live stats: https://conference.mch2022.org/orga/event/mch2021-2020/submissions/?q=&tags=3

For this meeting we review the submissions which require a Visa and start reviewing all submissions. [All]

Visa: https://conference.mch2022.org/orga/event/mch2021-2020/speakers/?&question=4&answer=True

We need to have the high score submissions onfirmed so we can blog about them. Talker from Uganda - we have to contact Claudia todo .

Specific speakers we would like to invite

Not discussed, lack of time.

Think about possible speakers to invite and prepare for next meeting (HYPE) [all] Contact your speakers from the list [all]

THE LIST will be pointed to via: https://support.mch2021.org/#knowledge_base/1/locale/en-us/answer/7

When can we already start announcing speakers?

Not discussed, lack of time.

We need at least 1 or more meetings. If we find a gem tell the group.

Speaker desk

Not discussed, lack of time.

Will design input for speakers [Kirils]

Reimbursement privacy policy, might take more time than 2 weeks [Walter]

Speaker should submit in euros.

New blog posts?

Not discussed, lack of time.

Blog post diversity [Claudia]

"The future is eventually consistent." Walter writes a blog about it.[Walter: done]

pretalx

Not discussed, lack of time.

Schedule output

Pretalx is able to output the schedule in an XML based format and has an HTML output as well and we have a few options:

Schedule as HTML on our website

Pretalx by default is able to output the schedule as HTML and there is a preview here: https://docs.pretalx.org/user/event/widget.html#example The schedule is responsive so that it looks good on various screen sizes and devices. We can further customize the output to match the MCH2022 color scheme and fonts.

EventFahrplan for Android

EventFahrplan is an open source Android app that shows the schedule of CCC events and can basically be used for everything that is organized using Pretalx/Frab. It's easy to customize the app for a new event. In a nutshell, the source of the schedule is set and the layout including the colours and icons is changed. There is a corresponding guide here: https://github.com/EventFahrplan/EventFahrplan/blob/master/docs/CUSTOMIZING.md

As long as the icons are readily available, it should be possible to do this within 1-2 days with most of the time probably going to registering the app in various app stores.

Approach the app writer [Erik]

Using Giggity for Android

Giggity is an open source app for CCC events. Instead of having to customize and publish it, it's a single app let's the user import schedules of conferences. We basically just need to publish the schedule and then tell users to install the app and point it to a specific URL

Approach the app writer? [Erik]

iOS/Apple

Currently, there is no native open source app for the schedule on iOS we are aware of.

There is an app in the app store. Approach the app writer [Erik]. If something needs to be build Martian can assist.

Feedback for the schedule

We may have something that collects feedback from the audience before we release the main schedule that helps us to avoid similar events in parallel and allows us to pick a stage based on the popularity of the event. Erik is working on this.

One option might be https://github.com/pretalx/pretalx-public-voting

Target date is end of March for having the review system up. [Erik]

Are we up to date

Team Sysadmin was asked to upgrade to 2.3.1, which will bring mostly minor improvements. [Erik: done asking, not upgraded yet]

Bridge to Zammad

For speaker expenses, we know what will be build and when it will be ready as we are near the end of the CfP? [Erik]

Will be taken care of in March (when we need it).

Idea: I presented at MCH 2022' hex stickers

Not discussed, lack of time.

Sample: [1]

Added to our budget.

We are working on a new design. [Hugh] Design needs to be in line with general design. https://mch2022.org/design/

Screenshot 2021-10-20-182424.png

Waiting for updated design [Hugh]

Who is responsible for the tables/chairs/power cords/projectors/lighting/... in workshop tents?

Not discussed, lack of time.

No answer from Team:Terrain yet, though some stuff we need to order ourselves, apparently [Walter asked Stitch]

Tents need to be dark enough and/or projectors good enough so they are usable.

Any Other Business

Topics for next meeting

Next meeting time

2022-03-19 17:00 - 18:00 CET

Future topics

Subsidies

The grant application that we submitted is officially accepted.

We can expect a decision no later than ten weeks after 19-01-2022. If there is a delay, we will be informed.

Speaker desk

Make lists of things that are needed at speakerdesk (such as a printer). Setup list, document somewhere, send to Finance [Kirils]

https://pad.riseup.net/p/MCH2022-SpeakerDesk-supplies-keep

(Open air) stages

Team Terrain & Produktiehuis have this action point from the orga meeting.