2022-02-19-Content-meeting-minutes

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Team Content Meeting Minutes

Online 2022-02-19 17:00 - 18:00

Present

Absent with notice

Absent without notice

Agenda

As decided in the 2022-02-05 meeting

Administrivia

  • Notes? Martian
  • Chair? Amelia
  • Any other topics?
  • I can't make this meeting:

Topics

Team size and health

Jeroen has left the team.

Welcome to new team member Viola, she introduced herself.

Potential new team member, will discuss on Signal.

Theme

Only blog post remaining, see blogpost section

pretalx

Status of submissions

199 submissions of which 31 still unconfirmed.

Unconfirmed live stats: https://conference.mch2022.org/orga/event/mch2021-2020/submissions/?q=&tags=3

For this meeting we already review/rate the submissions which require a Visa or funding. [All]

Funding: https://conference.mch2022.org/orga/event/mch2021-2020/speakers/?&question=1&answer=True

Visa: https://conference.mch2022.org/orga/event/mch2021-2020/speakers/?&question=4&answer=True

Not enough reviews done. Review at least the top two soon and Visa submitters [all]

Current proposals (rather than speakers) are not diverse enough.

When can we already start announcing speakers?

We need at least 1 or more meetings. If we find a gem tell the group.

Schedule output

Pretalx is able to output the schedule in an XML based format and has an HTML output as well and we have a few options:

Schedule as HTML on our website

Pretalx by default is able to output the schedule as HTML and there is a preview here: https://docs.pretalx.org/user/event/widget.html#example The schedule is responsive so that it looks good on various screen sizes and devices. We can further customize the output to match the MCH2022 color scheme and fonts.

EventFahrplan for Android

EventFahrplan is an open source Android app that shows the schedule of CCC events and can basically be used for everything that is organized using Pretalx/Frab. It's easy to customize the app for a new event. In a nutshell, the source of the schedule is set and the layout including the colours and icons is changed. There is a corresponding guide here: https://github.com/EventFahrplan/EventFahrplan/blob/master/docs/CUSTOMIZING.md

As long as the icons are readily available, it should be possible to do this within 1-2 days with most of the time probably going to registering the app in various app stores.

Approach the app writer [Erik]

Using Giggity for Android

Giggity is an open source app for CCC events. Instead of having to customize and publish it, it's a single app let's the user import schedules of conferences. We basically just need to publish the schedule and then tell users to install the app and point it to a specific URL

Approach the app writer? [Erik]

iOS/Apple

Currently, there is no native open source app for the schedule on iOS we are aware of.

There is an app in the app store. Approach the app writer [Erik]. If something needs to be build Martian can assist.

Feedback for the schedule

We may have something that collects feedback from the audience before we release the main schedule that helps us to avoid similar events in parallel and allows us to pick a stage based on the popularity of the event. Erik is working on this.

One option might be https://github.com/pretalx/pretalx-public-voting

Target date is end of March for having the review system up. [Erik]

Are we up to date

Team Sysadmin was asked to upgrade to 2.3.1, which will bring mostly minor improvements. [Erik: done asking, not upgraded yet]

Bridge to Zammad

For speaker expenses, we know what will be build and when it will be ready as we are near the end of the CfP? [Erik]

Will be taken care of in March (when we need it).

Specific speakers we would like to invite

Think about possible speakers to invite and prepare for next meeting (HYPE) [all] Contact your speakers from the list [all]

THE LIST will be pointed to via: https://support.mch2021.org/#knowledge_base/1/locale/en-us/answer/7

Speaker desk

Provide a declaration form for speakers

general form teams: https://wiki.mch2022.org/Finance_procedures

Will design input for speakers [Kirils]

Kirils send an email to team Finance, got reply with feedback. Will rework the form. [Kirils: done]

Send to the new treasurer, answer from Henry, new form created, some feedback during the meeting. [Kirils: done]

Reimbursement privacy policy, might take more time than 2 weeks [Walter]

Speaker should submit in euros.

New blog posts?

We need to blog the next blog blog. [Walter, Nicolas: done]

Blog post diversity [Claudia]

"The future is eventually consistent." Walter writes a blog about it.[Walter]

Idea: I presented at MCH 2022' hex stickers

Sample: [1]

Added to our budget.

We are working on a new design. [Hugh] Design needs to be in line with general design. https://mch2022.org/design/

Screenshot 2021-10-20-182424.png

Email send to Team:Volunteers and Team:Huisstijl [Hugh: done]

Waiting for updated design [Hugh]

Not discussed because lack of time, discuss on signal/email.

Who is responsible for the tables/chairs/power cords/projectors/lighting/... in workshop tents?

No answer from Team:Terrain yet, though some stuff we need to order ourselves, apparently [Walter asked Stitch]

Tents need to be dark enough and/or projectors good enough so they are usable.

Any Other Business

Topics for next meeting

Agendas automatically rolling over meeting to meeting

This must stop. (Kirils' opinion)

Next meeting time

2022-03-05 17:00 - 18:00 CET

Future topics

Subsidies

The grant application that we submitted is officially accepted.

We can expect a decision no later than ten weeks after 19-01-2022. If there is a delay, we will be informed.

Speaker desk

Make lists of things that are needed at speakerdesk (such as a printer). Setup list, document somewhere, send to Finance [Kirils]

https://pad.riseup.net/p/MCH2021-SpeakerDesk-supplies-needed-keep (outdated) We got a new link: https://pad.riseup.net/p/MCH2022-SpeakerDesk-supplies-keep

Face to face meeting (Team:content) in NL March/April

(Open air) stages

Team Terrain & Produktiehuis have this action point from the orga meeting.