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Team Content Meeting

Online 2022-03-19 17:00 - 18:00 CET

Pad during the meeting, result in the minutes



As decided in the 2022-03-05 meeting


  • Notes?
  • Chair?
  • Any other topics?
  • I can't make this meeting:


Team size and health

Planning/Schedule weekend

Face to face meeting When: 10 -11 -12 June Where: The Hague/Scheveningen

Orga meet 2022-03-12

Crablab, Nicolas and Martian joined at Bitlair.

Talked to different teams, defended our position for the map layout.

Henry is busy organising another one in April, 16 was mentioned last as a potential date, nothing set in stone yet.

Redlizard and Stitch were at Hackalot on Wednesday to work on the map layout, Martian met them when they were almost done, did look well for us. Depends if everything fits in real life, today measurements are done at the field in Zeewolde.

Is everything important to us ordered/known by the team who orders?

  • 3 stage tents: yes
  • 3 workshop tents: yes
  • speaker desk tent:
  • audio/video equipment for stages and workshop tents: Team Productiehuis: yes
  • benches etc. for stage and workshop tents (verify now we have 3 workshop tents):
  • benches etc. for speaker desk tent:
  • other items for speaker desk tent:
  • lighting for the tents:
  • extensions cords/power for workshop tents:
  • internet in workshop tents:
  • do we need soldering irons or other equipment for workshops?
  • ...


Status of submissions

For this meeting we review the submissions which require a Visa and continue reviewing all submissions with priority to highest scoring submissions. [All]

Reviewing takes (a lot of) time, we agreed to review in March, time is ticking.

Visa: https://conference.mch2022.org/orga/event/mch2021-2020/speakers/?&question=4&answer=True

Unconfirmed live stats: https://conference.mch2022.org/orga/event/mch2021-2020/submissions/?q=&tags=3

Contact speaker from Uganda as a Visa is required [Claudia]

Which content are we missing?

Part of our visitors like to convince their employers that MCH2022 is not a nice vacation but that they improve their knowledge and get their employer to pay for their ticket.

Which skills/topics are we missing in the submissions?

Specific speakers we would like to invite

THE LIST will be pointed to via: https://support.mch2021.org/#knowledge_base/1/locale/en-us/answer/7

When can we already start announcing speakers?

After accepting and confirmation from the speaker, hopefully soonish.


The grant application that we submitted is officially accepted. We can expect a decision no later than ten weeks after 19-01-2022. If there is a delay, we will be informed.

Expect feedback end of March.

Speaker desk

Heralds and Angels (needs to be notified to Team:Volunteers)

Speaker Desk radios?

Speaker Desk equipment

List of things that are needed at speakerdesk (such as a printer):



Will design input for speakers [Kirils]

Reimbursement privacy policy, might take more time than 2 weeks [Walter]

Speaker should submit in euros.

New blog posts?

Blog post diversity [Claudia]


Schedule output

Pretalx is able to output the schedule in an XML based format and has an HTML output as well and we have a few options:

Schedule as HTML on our website

Pretalx by default is able to output the schedule as HTML and there is a preview here: https://docs.pretalx.org/user/event/widget.html#example The schedule is responsive so that it looks good on various screen sizes and devices. We can further customize the output to match the MCH2022 color scheme and fonts.

EventFahrplan for Android

EventFahrplan is an open source Android app that shows the schedule of CCC events and can basically be used for everything that is organized using Pretalx/Frab. It's easy to customize the app for a new event. In a nutshell, the source of the schedule is set and the layout including the colours and icons is changed. There is a corresponding guide here: https://github.com/EventFahrplan/EventFahrplan/blob/master/docs/CUSTOMIZING.md

As long as the icons are readily available, it should be possible to do this within 1-2 days with most of the time probably going to registering the app in various app stores.

Approach the app writer [Erik]

Using Giggity for Android

Giggity is an open source app for CCC events. Instead of having to customize and publish it, it's a single app let's the user import schedules of conferences. We basically just need to publish the schedule and then tell users to install the app and point it to a specific URL

Approach the app writer? [Erik]


Currently, there is no native open source app for the schedule on iOS we are aware of.

There is an app in the app store. Approach the app writer [Erik]. If something needs to be build Martian can assist.

Feedback for the schedule

We may have something that collects feedback from the audience before we release the main schedule that helps us to avoid similar events in parallel and allows us to pick a stage based on the popularity of the event.

One option might be https://github.com/pretalx/pretalx-public-voting

Target date is end of March for having the review system up. [Erik]

Are we up to date

Team Sysadmin was asked to upgrade to 2.3.1, which will bring mostly minor improvements. [Erik: done asking, not upgraded yet]

Bridge to Zammad

For speaker expenses, we know what will be build and when it will be ready as we are near the end of the CfP? [Erik]

Will be taken care of in March (when we need it).

Idea: I presented at MCH 2022' hex stickers

Sample: [1]

Added to our budget.

Screenshot 2021-10-20-182424.png

Waiting for updated design [Hugh]

Who is responsible for the tables/chairs/power cords/projectors/lighting/... in workshop tents?

No answer from Team:Terrain yet, though some stuff we need to order ourselves, apparently [Walter asked Stitch]

Tents need to be dark enough and/or projectors good enough so they are usable.

Any Other Business

Topics for next meeting

Next meeting time

2022-04-02 17:00 - 18:00 CET?

Future topics

(Open air) stages

Team Terrain & Produktiehuis have this action point from the orga meeting.