2022-05-21-Content-meeting-minutes

Team Content Meeting Minutes

Present

User:Claudia

Crablab

Jos

Martian

Kirils

Viola

Wvholst

Absent with notice

ErikTews

Nicolas

Robin

Absent without notice

Teirdes

Agenda

As decided in the 2022-05-07 meeting

Administrivia

• Notes? Martian
• Chair? Walter
• Any other topics?
• I can't make this meeting: Robin, Nicolas, Erik

Topics

Updates

• 14 May: orga field day, Zeewolde [Hugh]

Walked around the field, looks smaller than on the map, nothing changed, speaker desk opposite to Heaven. Debate about slot timing.

Stickers are ordered.

Action points

• Amount of slots: Which end time do we think is acceptable -> calculate amount of slots (available): Last talks start 23:00, some at midnight.

Kirils will adapt the spreadsheet.

51 slots available.

• Contact Erik [Martian: done]
• Walter will write a blog post [done]
• Contact team Info about blog posts [Walter: done]
• Estimate of the budget already allocated [Claudia: done]
• Reimbursement privacy policy and rules [Walter: within a week]
• Connection with Hope [Claudia is doing only for Climate. The group should send and email to Mitch suggesting the other talks]
• Submitters had 2 weeks to confirm their presence, what to do with those who didn't (yet): https://conference.mch2022.org/orga/event/mch2021-2020/submissions/?&state=accepted

Hugh puts it in a pad, slightly modify, send tomorrow, 1 week deadline. https://pad.riseup.net/p/TRCZdVQhnY2UFp93vO6h

• Viola: 1 pointer proposal: if somebody scores a one accept only after discussion? Add a tagged category [Viola/Walter]

https://github.com/pretalx/pretalx/discussions/1314

• Shortlist of talks content members really want. (Viola, Claudia, Walter, ...)

Erik will catch up next week, action points:

• Voting by visitors, end of May, one option might be https://github.com/pretalx/pretalx-public-voting [Erik]
• Bridge to Zammad (for speaker expenses) [Erik]
• Tallying number of hotel rooms required in Zammad [Erik]
• Web server for static output of the schedule [Erik]
• Communicate with existing app builders that can host the schedule [Erik]
• Can we see when a submission is made or changed in pretalx? [Erik]

Which content are we missing?

Not discussed this time.

Which skills/topics are we missing in the submissions or we want more of?

• OSINT
• Skills [all]
• Political activism
• Science but not CS
• How things changed during COVID

Could be a panel, but needs a good moderator Walter: action, will look for some academic speakers on this

Speaker desk

Heralds and Angels (needs to be notified to Team:Volunteers)

Heralds: Ijon [Walter] / Witchdoc [Hugh/Kirils/Jos] Ijon has been contacted, so has Lindworm

From Bas: Can you split that in actual shifts? How long is a shift for a specific job? Normally we do about 2hrs per shift for a meal roughly. Does that number work for you? Please check with your team, some may have a better idea about this than i do.

Herald Angels: every speaker slot needs one angel

Hugh: send approximate calculation to Bas, arrange with Kirils re. Speaker Desk staffing

Speaker Desk equipment

List of things that are needed at speakerdesk (such as a printer):

https://pad.riseup.net/p/MCH2022-SpeakerDesk-supplies-keep

Hugh: email logistics with the list of consumables

New blog posts?

Blog post to convince employers? [Nicolas/Hugh] Will be going to team info.

Next meeting time

2022-05-29 14:00 - 16:00 CEST. Jos can't join.

Important dates

• End of May: vote on submissions by visitors
• 10-12 June: Schedule weekend, The Hague/Scheveningen
• 18 June: Last orga meet at RevSpace