2022-01-09-Content-meeting

Team Content Meeting

Online 2022-01-09 17:00 - 18:00 CET

Pad during the meeting, result in the minutes

Minutes

Agenda

As decided in the 2021-12-18 meeting

Administrivia

• Notes?
• Chair?
• Any other topics?
• I can't make this meeting: Jeroen

Topics

Team size and health

We are looking for two new team Content members.

Motivation?

Submitting the proposal for subsidies

We need high profile speakers for this to work.

• Apply again in January, closing date January 19 2022
• Who are these speakers and how is the amount of 24,500 built up.
• Information on the content of the speakers and their motivation, who has been promised/reservedly invited
• Submit an application to the digital culture scheme: https://stimuleringsfonds.nl/nl/subsidies/regeling_digitale_cultuur/
• It's important to contact high profile speakers before January in order to increase the possibility of acceptance.
• We use the signal group and previous methodology.
• Can we apply for https://www.fonds21.nl/ as well?
• Who wants to participate: Claudia, Martian, Walter, Hugh, Robin
• Team Content group chat header contains the link to the pad
• Only office [Claudia]
• Stitch will submit, has an account already and started the subsidy request
• Stitch can reserve some time next week on Wednesday and vrijdag partly, if needed the following Monday. So we need one or more people who can work with Elger to get the final things done but first we have to update the documents.
• Stitch thinks we can reuse the budget: it has some subsidy related posts. Maybe we need some minor adaptions to show the subsidy need.

pretalx

Status of submissions

Chase speakers for confirmation. [erik/hugh]

Unfortunately, we still have 35 submissions that were submitted for the cancelled 2021 conference and the speakers haven't indicated yet that they want to be present in 2022 as well.

• We sent a mail to every speaker who hasn't indicated that he wants to be on MCH2022 as well. Live stats are here: https://conference.mch2022.org/orga/event/mch2021-2020/cfp/questions/17/

Current proposals (rather than speakers) are not diverse enough.

Specific speakers we would like to invite

Think about possible speakers to invite and prepare for next meeting (HYPE) [all] Contact your speakers from the list [all]

THE LIST: https://support.mch2021.org/#knowledge_base/1/locale/en-us/answer/7

Speaker desk

Provide a declaration form for speakers

general form teams: https://wiki.mch2022.org/Finance_procedures

Will design input for speakers [Kirils]

Needs coordination with team Finance. Kirils send an email to team Finance, no reply yet. Will approach Rizoom. [Kirils/Hugh]

Reimbursement privacy policy, might take more time than 2 weeks [Walter]

New blog posts?

We need to blog the next blog blog.

Next blog post [Walter]

Idea: I presented at MCH 2022' hex stickers

Sample: [1]

Added to our budget.

We are working on a new design. [Hugh] Design needs to be in line with general design. https://mch2022.org/design/

Email send to Team:Volunteers and Team:Huisstijl [Hugh]

Waiting for updated design [Hugh]

Who is responsible for the tables/chairs/power cords/projectors/lighting/... in workshop tents?

No answer from Team:Terrain yet, though some stuff we need to order ourselves, apparently

Walter will take it up with Produktiehuis [Walter]

Tents need to be dark enough and/or projectors good enough so they are usable.

Any Other Business

Zammad -> Nextcloud for speaker list? [Walter]

Future topics

Speaker desk

Make lists of things that are needed at speakerdesk (such as a printer). Setup list, document somewhere, send to Finance [Kirils]

https://pad.riseup.net/p/MCH2021-SpeakerDesk-supplies-needed-keep

See https://wiki.mch2022.org/Team:Moebelhaus for some prices that can be used for the budget.

(Open air) stages

Team Terrain & Produktiehuis have this action point from the orga meeting.